The Congressional Record is the official, daily record of the proceedings and debates of the United States Congress. There are four parts of each issue: (1) House of Representatives, (2) Senate, (3) Extension of Remarks, and (4) the Daily Digest summary of the day’s activities. You can access individual issues of the Congressional Record through FDsys, a service of the U.S. Government Printing Office (GPO). There is now an easier way to view individual issues on your iPad because the Library of Congress partnered with the GPO to release a free app last week called, appropriately enough, The Congressional Record.
From the main screen of the app, you select a specific day then tap the view button. The app provides access to January 4, 1995 (the 104th Congress) to the present.
You then see up to four buttons for the four parts of the daily Congressional Record, such proceedings in the Senate. (You only see buttons for the parts that are available for that day.) A fifth button displays the entire Congressional Record for that day.
When you view the text, you are presented with a PDF file, so it looks exactly like the printed Congressional Record (and exactly like what you would get from the FDsys website).
When a specific issue is displayed, you can search for specific terms in that issue. Search results start to appear as you type, and the terms are highlighted in the text in blue. Just tap on an occurance to see it.
You can only search within a specific issue; if you want to search across multiple issues, you’ll need to use another resource. And you need to know the specific day that you want; the app doesn’t include any sort of index. Once an issue is displayed, the app lets you e-mail that issue to someone, or you can send it to another app on your iPad that handles PDFs.
On the main page of the app, at the bottom, the app shows you what is going on today on the House and Senate floor, and you can tap on an entry to jump to a corresponding page on the Library of Congress THOMAS website.
This app only works on the iPad, not the iPhone, but that makes sense; it would be difficult to read an issue on the tiny iPhone screen. [UPDATE: As of July of 2012, the app now works on the iPhone too. This is a nice update, but you need to squint to read the CR on a small screen!] You can get more information on the app from this post by Andrew Weber, the Legislative Information Systems Manager the Law Library of Congress, and in this Library of Congress press release.
For the attorneys, lobbyists and others for whom the Congressional Record is a valuable resource, you now have an easy way to access it from your iPad.
Click here to get The Congressional Record (free):
Yesterday, at the Gugenheim Museum in New York City, Apple announced a new version of its iBooks app that supports enhanced, interactive textbooks, and also announced software to create these cool e-books. For now, the focus is on education, the idea being that instead of students carrying tons of heavy books that get outdated, they carry one iPad with textbooks that are updated and more engaging. I’m reminded of my science textbook when I was in First Grade at St. Edward’s in 1975 that opened with a picture of the moon and the statement that “someday, man will walk on the moon.” Time will tell what impact this has on schools, but as a member of a profession that does a heck of a lot of reading and writing, I’m intrigued to see the future of iBooks beyond the education field. If you want to learn more, Macworld has comprehensive coverage of yesterday’s announcement. As for the rest of the news of note from the past week:
Virginia attorney Rob Dean reviews Notability, an app for taking notes.
South Carolina attorney Bill Latham provides some basic, but nevertheless very helpful, iPad tips useful to lawyers (and others).
Massachusetts lawyer Robert Ambrogi reviews iProBono, an app that helps Arkansas attorneys sign-up for pro bono cases.
Litigation consultant Ted Brooks reviews iJury, an app to assist with voir dire.
South Carolina attorney Justin Kahn mentions an update to the WestlawNext app for the iPad; now you can share folders with others.
Charles Starrett of iLounge reports that Apple has joined the Fair Labor Association and is seeking to improve working conditions at manufacturing facilities in countries like China that assemble Apple hardware such as the iPhone and iPad.
John Brownlee of Cult of Mac reports on iConvert, a product sold at Brookstone (shown at the right) that converts your iPad into a scanner.
Jim Dalrymple of The Loop reports on a new survey from IDG Connect that shows that shows an increasing use of iPads by business professionals.
Daniel Eran Dilger of AppleInsider reports on a new study from security firm Check Point that surveyed thousands of IT professionals and concluded that the iPhone is overtaking the BlackBerry in popularity, while Android is considered the “most risky” mobile platform.
Similarly, Brad Reed of Network World reports that the iPhone 4S sold very well in November and December, according to the latest data from Nielsen, while BlackBerry market share continues to decline.
Matt Brian of The Next Web reports that Japanese car manufacturer Nissan is launching an iPhone case that uses special paint (already used on Nissan cars) that will allow the case to repair itself if it gets scratched.
I reviewed the Camera+ iPhone app back in August of 2010 when it added what was at the time a unique feature — the ability to press the iPhone’s volume button to take a picture. Apple wasn’t thrilled about an app developer using the hardware button this way, so the app was removed from the App Store for a while and then allowed to return when the feature was removed. Of course, Apple itself added this feature to its own Camera app when iOS 5 was released in October of 2011. I mention Camera+ today because even though the app only costs a buck (it used to cost $2), the developer recently revealed that it has earned $5,125,844 to date, and that is after Apple takes its 30% cut of the sale price. It just goes to show you that with a good product (and some good luck), an iPhone app developer can do quite well.
Attorneys love the Dropbox service, especially on the iPhone and iPad, and Jessica Guynn of the Los Angeles Times interviewed Drew Houston, the developer of Dropbox, and wrote this interesting article.
A man in the front row at a performance of the New York Philharmonic had a brand new iPhone in his pocket. He had the mute switch enabled, but for some reason an alarm had been set on his iPhone and it went off during the performance — causing the conductor to halt the performance. This resulted in a flurry of stories from sources such as The New York Times and editorials from people like John Gruber, Andy Ihnatko and Calfornia attorney David Sparks. Those are all good reads, but the morale of the story is: remember that just becuase your iPhone is in “mute” mode, it can still make noise. For example, an alarm will still sound — good if you are using your iPhone to wake up in the morning and forgot that the mute switch was on, bad if you are in court.
That reminds me of an embarrassing situation that I once created with my iPad during a meeting, and hopefully you can learn from my mistake. I was typing notes on my iPad during a conference using the Apple external Bluetooth keyboard, and apparently I hit the F8/play button without realizing it. That triggered the Music app to resume playback, and caused a song that I had been listening to on my iPad earlier that morning start to play again, causing quite a few people around me to stare and wonder I was disrupting the meeting by playing music. Oops. That experience led me to remove all music from my iPad so that it would never happen again. (I use my iPhone to listen to music, not my iPad.)
And finally, if you are going to make noise with your iPhone, why not go all the way? At this year’s CES convention, Behringer introduced a $29,999 product called the iNuke Boom, a REALLY REALLY BIG speaker for the iPhone. Click here for the story from Buster Heine of Cult of Mac, although perhaps the picture from that story really says it all:
One of the best features of iOS 5 on the iPhone is the Reminders app. Your iPhone can remind you to do tasks on a specific date and time, which is very useful, but I especially love location-based reminders that remind you to do something when you arrive at, or leave, a specific location such as your office, your home, or any other address in your Contacts list. Yesterday, Lex Friedman of Macworld wrote a great article about using the Reminders app that I strongly encourage you to read so that you can fully take advantage of reminders on the iPhone. Friedman also linked to an article he wrote last November about how you can share reminders with another iPhone user using iCloud. For example, you can share a grocery list with your spouse, and either of you can use your iPhone (or iPad) to update the shared list.
If you have an iPhone 4S, the Reminders app is even more handy because you can just tell your iPhone to remind you of something, which is much faster than tapping the app icon and typing in all of the information needed to create a reminder. Just tell your iPhone “Remind me to pick up my dry cleaning when I leave work” and Siri takes care of the rest.
One tip not mentioned by Friedman conerns using the Reminders app if you sync your iPhone with a Microsoft Exhchange server. The default setting is to sync Mail, Contacts, Calendars … and Reminders. That sounds like a good idea — the Reminders app on your iPhone can share items with the Tasks tab in Microsoft Outlook — but be aware that if you have this turned on, you will not be able to use location-based reminders because that is not a feature supported by Microsoft Office. To fix this, go to Settings -> Mail, Contacts, Calendars and then tap on your Exchange account. Then simply make sure that Reminders is set to off:
Unless it is really important to you for your tasks to show up in Outlook on your computer, I recommend that you keep this turned off so that you can have your iPhone remind you to do things based upon where you are located.
As a litigator, I read a lot of depositions, and I love the ability to review them on my iPad. In the past, I have typically created a searchable PDF version of the deposition transcript and then read the transcripts in the GoodReader app, using the standard PDF highlight feature to mark significant text. I’d store all of the depositions in a folder in GoodReader so I could pull them up in the future. However, Lit Software LLC has just introduced a new $50 iPad app called TranscriptPad, an app dedicated to the task of reviewing depositions. This is the same company that created TrialPad, a powerful trial presentation app for the iPad. The developer, Ian O’Flaherty, sent me a free copy of the app to review, and so far I am very impressed. The app offers many powerful features, and I think that this will be the tool I will use going forward for reviewing depositions.
To get a deposition into TranscriptPad, simply find an e-mail with a text version of the deposition (presumably an e-mail from your court reporter), tap and hold on the attachment, and select TranscriptPad. (If you don’t see TranscriptPad in the list, read my post from earlier this month about missing apps in the Open In menu.) Or if you have the .txt deposition in your Dropbox, TranscriptPad also includes an option to import from Dropbox.
TranscriptPad will then ask you which case the deposition pertains to, or gives you the option to create a new case. The app then scans the deposition and automatically determines the name of the deponent and the date of the deposition, although you also have the option to modify those if you wish.
Now you are ready to start reading your deposition. You can do so in either portrait or landscape view, and if you are like me, you’ll do most of your viewing in portrait mode. A bar along the right makes it easy to jump to a particular page of the deposition, or you can just swipe up and down to go from page to page. Or if you want, you can even use the “Play” button at the bottom to have the deposition scroll automatically (you can adjust the speed), much like a teleprompter.
There are a few settings for changing the way that a transcript is displayed. You can select one of four fonts. Also, you can have the app display questions in bold, which can make it easier to distinguish questions and answers when reading a transcript.
The key feature of this app is the ability to designate text that is significant. To do so, simply tap the line number at the beginning of the passage and tap the line number at the end of the passage. You can then associate an issue code (created by you) with that passage, perhaps something general like “damages” or perhaps some specific issue in your case. You can associate each issue code with any of six colors. (You can use the colors more than once, so perhaps you want to use green for all of the issues good for yoru side, red for the issues bad for your side, etc.) This creates a line to the left of the transcript text in the appropriate color.
You can associate more than one issue code with a block of text; you’ll just see more than one colorful line to the left of the text. If you want to designate something as important, you can also apply a flag.
Issue codes that you create work for all depositions in a case, so after you review your first deposition it is easy to use those same codes in other depositions. On the other hand, when you are working with depositions from a different case, TranscriptPad lets you create a different set of codes appropriate for that case.
It is easy to see the passages that you have designated. If you are in landscape view, there is a running list on the left, and you can easily tap to jump to specific pages and lines that you marked. If you are in portrait view, just tap the Index button to see a pop-up list of the issue codes and designated passages, and tap to jump to a selection.
Once you are finished designating a deposition, it is easy to export a report of what has been designated. There are several ways to do so. First, you can create an e-mail with all of your designations, organized by issue code, with just the designated lines shown. Any lines not designated are omitted.
Second, you can create a report, either in text or PDF format, with just the page and line number designations, organized by issue code. Third, you can create a report, text or PDF format, with the full text of all of the designations in a table format. I see that this table format is not in page number order; I think each item is listed in the order that you designated it, which seems strange. [UPDATE 1/26/12: As the developer notes in a comment to this post, this is fixed in version 1.09 of the app.]
In addition to e-mailing a report, you can also print it to a printer associated with your iPad. I haven’t tested that feature.
It is also easy to search for words in a deposition. Just enter a word or a phrase, and every instance of the word is highlighted in the document, with a list of page and line numbers on the left.
Unfortunately, the search is simple — just a word or a phrase and no proximity search. For example, you can’t search for one word in the same paragraph as another word. On the other hand, I love that you can search for a term across all of the depositions in your case. The app shows you how many instances there are in each deposition.
The app also gives you the ability to store exhibits, but it is a limited feature. There is simply a folder called “Imported Exhibits” and any PDF file that you send to the app is located in that folder. You cannot highlight or annotate the exhibits, although I suppose you could do so in another app such as GoodReader and then send the annotated PDF file to TranscriptPad.
This app is new, and it is still missing a lot of features that you find in more sophisticated transcript management software on a computer. For example, as noted above you cannot do a proximity search. Also, there is currently no way to share files with someone else, so if you want another attorney or paralegal to make a first pass at reviewing a deposition and designating key text, you’re going to have to lend them your iPad. (The developer tells me that collaboration is a feature that he is working on now, both for this app and the TrialPad app.)
But even when that collaboration feature is added, I also would like to see a way to export a full copy of the deposition, perhaps in PDF format, with all of the colorful lines to the side to show passages that you designated. This way, you could review a deposition on your iPad, and then share an annotated version with another attorney who doesn’t even use an iPad. (And it would be useful to create that PDF file as either a full page transcript or with four pages per page.) The developer told me that he is thinking about adding a full transcript export option, but with only six designation colors, it can get complicated to indicate why a passage was designated. Even so, I think that this is a major omission from the current version of the app.
Other limitations: as noted above, the exhibit handling is very simple, and there is no way to associate specific exhibits with specific depositions. [UPDATE: The developer of TranscriptPad posted a comment to this post noting that you can work around this by simply creating your own folders. Makes sense.] The reports, although useful, are still rather simple, although I like that you can create a text report that you can then easily modify using a word processor on a computer. I wish there was a way to export all lines, in order, regardless of the issue code; that way you could add plaintiff and defendant designations in different colors but then create one continuous designated transcript to be read at trial. And I’d love it if this app worked with real time transcript feeds, although perhaps that is too much to expect out of an iPad app.
That is a long list of missing features, but I am still very impressed with this app. There are always missing features in the 1.0 version of any software, and the developer promises free updates. And this 1.0 version does include tons of features that I love, especially the following:
Reading a transcript works great, and it is easy to flip pages and jump to other pages.
Selecting text is easy and fast. In other apps you can highlight text by holding down at the start of a selection then dragging to the end of the selection. It is much faster to select text in TranscriptPad because you just need two taps, one at the start and one at the end.
Creating and applying issue codes is easy and fast.
Searching across multiple depositions is easy and fast. In the past, the only way I could do this on an iPad was to create a large text or PDF file containing multiple transcripts merged together into a single file. And then when I received a new transcript I’d have to manually add that transcript to the single large file.
You can select text and then, instead of designating the text, choose to e-mail just that snippet of text. This creates an e-mail listing the starting page and line, the end page and line, and then the full text on those pages and lines. Very clean, very useful.
I suppose it is worth mentioning that this app costs $50 whereas most iPad apps cost $10 or less, but that is still a lot cheaper than similar software for your computer, and I’d much rather use an iPad than a computer to review a deposition. I prefer sitting back in a chair and reviewing the transcript on my iPad, plus I love having all of my deposition transcripts with me at all times on my iPad. And considering that this software has appeal only to a niche audience — litigators — versus general PDF and text reading apps that are useful to millions of iPad owners, it is only natural that the app will be more expensive. I think it is worth $50.
The TranscriptPad website is worth checking out if you use this app because it has a User Guide with helpful videos and a FAQ.
With TranscriptPad on my iPad, I’m actually looking forward to the next time I have to review a bunch of depositions, and I don’t believe I’ve ever said that before. This 1.0 version is full of great features, and I love that the developer already has useful additions, such as collaboration, in the pipeline for future updates. If you are a litigator with an iPad who works with deposition transcripts, I think you will really like TranscriptPad.
[UPDATE: TranscriptPad now includes even more features, as noted in this updated posts, but costs more.]
Happy Friday the 13th! The Consumer Electronics Show (CES) took place in Las Vegas over the last few days. Lots of products that work with the iPhone or iPad, or are inspired by their success, were previewed. History tells us that many of these items will never see the light of day, and many more will prove to be interesting ideas that never panned out. Nevertheless, there are always a few diamonds in the rough. I discuss a few CES announcements below, and I’ll be talking about more over the coming weeks. And now the news of the week:
Trial presentation consultant Ted Brooks wrote an extensive review for Law Technology News of ExhibitView, an iPad app that you can use to display and annotate exhibits at trial.
Joan Feldman of Attorney at Work recommends 10 apps for attorneys.
Martha Neil of ABA Journal writes about two Portland attorney who are trying to raise money through Kickstarter to manufacture a product that they call the Clutch, a handle and stand for the iPad.
This article is dated June 6, 2011, but I just saw it a few days ago and it is worth noting. Jury consultant Dr. Ken Broda-Bahm reviews iJuror and Jury Duty, two apps that can help you pick a jury. His article includes a great video that shows the apps in action. I’m intrigued by apps like these, but the author notes that in their current versions, they are not quite helpful enough to replace traditional voir dire tools. Nevertheless, I suspect that in the future, apps like this could become essential in trial.
Virginia attorney Rob Dean discusses using GoodReader and Dropbox to get documents on an iPad to use in court.
Houston attorney David Bissinger discusses in Texas Lawyer what trial lawyers can learn from Steve Jobs regarding presentation skills.
On January 19, Tom Mighell, the author of iPad in One Hour for Lawyers, Jim Calloway of the Oklahoma Bar Association, and Birmingham, AL attorney Jamie Moncus are presenting an online CLE through ALI-ABA called “iPads for Litigators.” The course will showcase apps and accessories to help litigators get the most out of their iPads.
Camille Reynolds, law librarian at the Nossaman firm, recommends iPhone and iPad apps for lawyers in an article for The Recorder at Law.com.
Mike Scarcella of The Blog of LegalTimes discusses authenticity and admissibility of notes on an iPhone in a conspiracy prosecution.
On Thursday, January 19, Apple is hosting an event at the Guggenheim Museum on Fifth Avenue in New York. Dan Moren of Macworld shows the invitation sent to members of the press, which states: “Join us for an education announcement in the Big Apple.” Many are predicting that this will be an announcement related to textbooks on the iPad. Given the weight of the books that I carried around when I was in college, and especially when I was in law school, textbooks on an iPad sounds like a good idea.
Do you like to read Kindle books on your iPad? The Kindle app works great as an e-book reader, but unfortunately it doesn’t let you find and buy new books because Amazon doesn’t want to pay Apple a percentage of every sale. Steven Sande of TUAW discusses a new Kindle website that is optimized for the iPad to make it easy to find and purchase books.
On Monday, I noted that it has been five years since Apple announced the iPhone. Andy Ihnatko of the Chicago Sun Times was one of the few reporters to get to play with an iPhone five years ago, and he has a great post describing the experience.
Ihnatko also wrote a great article about the new tablets announced at CES and how they compare to the iPad.
If you have ever applied a protective screen to your iPhone or iPad, you know how difficult it is to do so without getting dust or bubbles under the screen. John Brownlee of Cult of Mac describes an interesting new device that is supposed to make it easy to apply a screen by using a roller.
Nick Wingfield of the New York Times describes a new free iPad ap called OnLive that let’s you run Windows on an iPad. It works similar to Citrix or LogMeIn.
Warren Buckleitner of the New York Times reviews four iPhone cases designed to make the iPhone even more child-friendly.
And finally, earlier this week I reviewed the Chef Sleeve, a solution for using your iPad in your kitchen. But what if you want to use your device in the shower? A new product was announced at CES in Las Vegas this past week that addresses this urgent problem. The iShower is a waterproof Bluetooth speaker that works when your iPhone or iPad is up to 200 feet away. That way, you can press play on your iPhone and leave it in your bedroom and then sing along to the tunes while you take a shower. It will debut in March and will cost $99.99.
I know lots of attorneys who also love to cook. As useful as the iPad is in the office, it can be just as handy in the kitchen. There are tons of great cooking apps so you might use an iPad in place of a physical cookbook, or maybe you just want to have a video play on the iPad while you are in the kitchen, or maybe you just want to keep your e-mail open while you are in the kitchen. Just prop up the iPad on a stand in your kitchen and you are all set — until the moment when you need to touch the screen and you realize that you have been using your fingers to prepare food. You don’t want to get cookie dough on your iPad screen, but you also don’t want to take the time to wash your hands every time you need to tap or swipe.
The Chef Sleeve is a great solution to this problem. This is a thin, plastic bag that is a perfect fit for a first or second generation iPad. The Chef Sleeve is thin enough that the iPad has no problem recognizing your fingertips, but it provides some protection so that anything on your fingers just gets on the Chef Sleeve, not the iPad itself.
The Chef Sleeve is almost invisible when it is on your iPad; it just makes the screen a little more shiny. I used a flash when taking this picture which makes the Chef Sleeve more obvious, but remember that you won’t see it nearly as much in actual use, which is a good thing:
When you first take a Chef Sleeve out of the box, there is a flap on one side. You slide your iPad in the sleeve, then remove a thin white strip to expose a sticky part on a flap, then you fold the flap back over the iPad. This creates a seal to protect the iPad in the Chef Sleeve. It’s not water-proof, but it certainly makes it water-resistant.
You can easily open the flap and remove the iPad and then reuse the Chef Sleeve at a later date. The sticky substance on the flap is akin go a Post-It Note; you can remove it and reapply it many times. When the Chef Sleeve gets dirty, you can wipe it off to reuse it, or you can dispose it or recycle it.
You get 25 Chef Sleeve in a box, and the box itself is worth discussing. The box is shaped like a prism, and there are perforated lines on two of the slides. As a result, not only can you use the box to store your Chef Sleeves, but also the box itself can act as a stand that will hold the iPad in the portrait position. It’s not the most sturdy iPad stand in the world, but it works in a pinch, and is a clever way to make the box useful.
The manufacturer primarily advertises this as a device to use in the kitchen, but Chef Sleeves can be useful elsewhere. Being the father of two young children who love to use my iPad but who often seem to have sticky fingers, I can definitely envision protecting an iPad in a Chef Sleeve before letting them use it, although I admit that I haven’t actually done so yet. The Chef Sleeve website also promotes using the device in a hospital, on the beach, or in any other location where your hands might get greasy or wet. (I’m not sure about beach use, though; how are you supposed to see an iPad screen with that much sunlight?)
I have heard of people doing something similar by just placing an iPad in a gallon size Ziploc bag. That works too (and the thicker Ziploc bag is probably easier to clean and reuse), but the Chef Sleeve is perfectly sized for the iPad, and the thinner plastic is a plus for ensuring that the iPad recognizes your fingers.
The manufacturer sent me some free Chef Sleeves for this review, and I’ve been showing them to others over the holiday season. The most common critique that I heard is simply that it seemed weird to touch an iPad through a plastic bag. I agree to a certain extent, but that is the trade-off to protect the iPad, and I myself never considered it a major problem. I wouldn’t want to keep the Chef Sleeve on my iPad all the time, but in a situation where I want to protect my iPad from food, moisture, etc., this seems like a great solution. If you are looking for quick and easy protection for your iPad in the kitchen or elsewhere, the Chef Sleeve works very well.
The iPhone and iPad let you take a document from one app and open it in another app that can handle the same file type. If you are like me, you use this feature most often when someone sends you an attachment to an e-mail. Just hold down your finger on the attachment for a second or so, and you’ll be give the option to open the attachment in some other app. For example, I often like to open up a Word document in the Documents to Go app because that app lets me see redline edits and footnotes, plus the app makes it easy to increase the font size by just pinching.
For some file types, you may have many apps that can handle the file. For me — and perhaps for you as well — this is especially true for PDF files because a large number of apps can handle PDF files, and I have quite a few of them installed on my iPhone and iPad.
I have two tips today. First, keep in mind that you can see a list of up to 10 apps that can open a file type, even though this is not so obvious on the iPad. Second, here is a solution for when the app that you want to use to open a file doesn’t appear in the list of ten.
Seeing all ten apps in the menu
In iOS 5, Apple will show you up to 10 apps that can handle a file type. This is fairly obvious on the iPhone, but can be confusing on the iPad
On the iPhone, the list of apps that can open a file type appears in a large, full-screen list, and if you have more than seven items, the last item on the list is somewhat cutoff, indicating that there are more items if you scroll down. Scroll down to see the rest of the list:
On the iPad, even though the screen itself is larger, the iPad only shows four apps in the list. Even worse, there is little indication that there are additional items beyond those four. When the menu first appears there is a scroll bar on the right, but it quickly disappears. If you think to touch the menu and start to scroll it, you will again see the scroll bar to alert you that there are more items, but if you don’t touch the menu you may just assume that only four apps can handle this file type:
So my first tip is that if you want to open up a document in another app, keep in mind that you can select from a list of up to ten such apps, even though on the iPhone you only see seven at first, and on the iPad you only see four at first.
Using apps that are not in the menu
What if you have more than ten apps that can handle a certain type of file, and the app that you want to use is not in the list of ten? There is a solution, but it is not obvious, nor is it all that elegant.
I had to deal with this issue yesterday because I updated the GoodReader app on my iPad. GoodReader is my favorite app for handling PDF files on my iPad becuase it is such a powerful app, and indeed one reason that the app can do so much is that the developer frequently updates the app to add new features. But after updating the GoodReader app on my iPad yesterday, I then tried to send a document attached to an e-mail to the GoodReader app, only to learn that GoodReader was no longer one of the ten listed apps for a PDF file. Until yesterday, GoodReader had always been in my list of ten.
The solution is to delete some of the apps in that list from your device. I looked at the list of ten PDF-reading apps and deleted one of them. This caused another app that could handle PDF apps to appear on the list — but unfortunately, it wasn’t the GoodReader app. I deleted a second app, and again no luck. When I deleted a third app, suddenly GoodReader was once again on my list, at the very bottom.
What about those apps that I just deleted? Fortunately, you can always re-download an app from the App Store, and even if it is not a free app, Apple will not make you pay for the app again. Thus, I re-downloaded the three apps that I had just deleted. That put all of the apps back on my device, and none of them showed up in the “Open In…” menu; GoodReader remained in the last position.
The mystery of the list
How does the iPhone or iPad decide which apps to include in the list of ten? Frankly, I don’t know. At first I thought that the list was simply organized by date, with apps that had been purchased or updated more recently appearing lowest in the list (and off the list completely if beyond the tenth position). But no date that I could associate with an app — date added, date modified, purchase date or release date (all fields that you can see in iTunes) — explained the order of the apps in my list of ten.
The Open In functionality is controlled by iOS, we have no active control over it, we just declare GoodReader to be capable of accepting certain file types. iOS is known to show only a limited number (10 or so) of randomly selected apps for any given file type when you invoke the Open In action in any app. The actual maximum number of apps depends on a device type and on a version of iOS. The only way to resolve this issue is to delete some apps that you don’t need that expose themselves for a particular file type, to make way to other eligible apps.
I suppose that could be true, but there does seem to be some rough (albeit imperfect) association between when an app was added or updated and where it falls on the list on my iPhone or iPad. A bunch of Google searches didn’t give me any answer for how apps are listed (or not listed) in the menu other than what I just quoted from the GoodReader website. Perhaps someone reading this post knows the full answer, and if so I’d appreciate it if you commented on this post or sent me an e-mail to answer the mystery of which apps appear in the list of ten and the order in which they appear.
An area for improvement
I love using the iPhone and iPad because the smart folks at Apple do such a good job at paying attention to the tiny details. Having said that, there is always room for improvement, and that’s why Apple frequently updates the iOS. My hope is that Apple improves the way that the “Open In…” menu works in a future version of the iOS. Specifically:
1. It would be nice to have a way to control which apps appear in the list of ten, most obviously by using the Settings app. I would like to be able to select (1) which apps show up in the list of ten, (2) the order of those apps on the list and (3) the default app for each file type (i.e. the first item in the list). Right now, Apple gives the #1 spot to its own apps. Thus, iBooks is always the top choice for PDF files, Pages is the #1 spot for Microsoft Word files, etc.
2. Apple does a good job of using the full screen on the iPhone to show apps that can handle a file type. The iPad has a much larger screen, but we can only see four apps at a time in the list. That makes no sense. The screen is more than big enough to show all ten apps at one time.
3. Do we even need the limit of ten? I presume the thinking is that it gets confusing to have too many choices, but it is even more confusing when the app that you want to use doesn’t show up in the list at all. Why not include every app that can handle a file, and even if the user is not allowed to control the order, how about just using alphabetical order, or perhaps the order of which apps have most recently been used to handle that file type. With the ten app limit, you need to delete apps to get other apps to show up in the list of ten. This “solution” is not obvious, nor is it desirable if the app you delete has a document stored in the app. Deleting the app deletes all of its documents, and when you re-download the app, the documents are gone unless you also stored them somewhere else. For example, one of the apps that I deleted to make GoodReader appear was the Amazon Kindle app, and after I re-downloaded the app, I was given the option to restore my purchased Kindle titles to the app. But very few apps include this feature.
On January 9, 2007, Steve Jobs gave the keynote address at the Macworld Conference & Expo in San Francisco. Jobs had given many such addresses in the past, and gave many more after that, but the speech he gave five years ago today was the best and most important presentation that Steve Jobs ever made: the introduction of the iPhone. Here is how Jobs introduced the iPhone to the world:
This is a day I’ve been looking forward to for two and a half years. Every once in a while, a revolutionary product comes along that changes everything. And Apple has been, well, first of all, one is very fortunate if you get to work on just one of these in your career. Apple has been very fortunate. It has been able to introduce a few of these into the world. In 1984, we introduced the Macintosh. It didn’t just change Apple, it changed the whole computer industry. In 2001, we introduced the first iPod. And it didn’t just change the way we all listen to music, it changed the entire music industry.
Well, today, we’re introducing three revolutionary products of this class. The first one is a widescreen iPod with touch controls. [Crowd cheers] The second is a revolutionary mobile phone. [Crowd cheers even louder] And the third is a breakthrough Internet communications device. So, three things. A widescreen iPod with touch controls, a revolutionary mobile phone, and a breakthrough Internet communications device. An iPod, a phone and an Internet communicator. An iPod, a phone… [Crowd goes wild] Are you getting it? These are not three separate devices. This is one device. And we are calling it iPhone. Today, Apple is going to reinvent the phone.
Right after Jobs said that, he then joked “And here it is” and showed this slide:
Obviously, Apple didn’t just slap a phone dial onto an iPod, and today the look and feel of the iPhone is so well-know that it may seem obvious. But at the time, smartphones looked nothing like the iPhone. During his speech five years ago, Steve Jobs showed a slide of what the best smartphones on the market at the time looked like:
Jobs said that Apple wanted to do something completely different, something that was both smart and easy to use. “What we want to do is make a leapfrog product that is way smarter than any mobile device that has ever been and super easy to use. … We’re going to reinvent the phone.”
Apple certainly did reinvent the phone in 2007, and in the five years since then it has frequently reinvented the iPhone, adding great new hardware and software features.
If you have never seen the Steve Jobs iPhone introduction, it really is worth watching. Even if you have seen it before, it is worth watching again, not only because it is fun to see how revolutionary the iPhone was back in 2007, but also because it is interesting to compare the iPhone that was introduced five years ago to the iPhone of today.
Here is the Jobs presentation in two parts, the first of which is 41 minutes and the second of which is 38 minutes:
Here’s looking forward to the next five years of the iPhone!
The ABA Journal announced the winners of the 2011 Blawg 100, and thanks to all of you who took the time to vote, iPhone J.D. won the legal technology category for the second year in a row. Y’all are awesome! Hopefully this helps to spread the word about all that attorneys can do with iPhones and iPads. I don’t know about your law offices, but in mine there were LOTS of attorneys who received an iPad for Christmas or Hanukkah, and I’ve been pointing many of my partners to posts on this site such as this one. Some great sites won in the other Blawg 100 categories as well. For example, Abnormal Use won the Torts category, and Jim Dedman and his partners at Gallivan, White & Boyd do a great job with that site. Kevin Underhill’s Lowering the Bar won the For Fun category, and that blog always makes me laugh. The winner in the News category was Above the Law, always an interesting source of law firm news and gossip. Second place in News went to SCOTUSblog, and I always turn to that site when I have a case, or I am monitoring a case, before the U.S. Supreme Court. George Washington Law Professor Jonathan Turley won the Opinion category, and Turley and his team do a great job of reporting, and providing opinions, on issues related to civil liberties and other legal topics. I’m not as familiar with the winners in the other categories, but congratulations to all of the sites that made the Blawg 100. And now, on to the news of the week:
Apple doesn’t announce its quarterly results, including an update on the recent iPhone and iPad sales, until January 24, but Darrell Etherington reports that Verizon announced that it sold 4.2 million iPhones during the last quarter of 2011, double the previous quarter. Between the new iPhone 4S and the holiday season, I suspect that Apple will have some great numbers to report in a few weeks.
Kevin O’Keefe of Lexblog reports that one billion apps were downloaded in the last week of 2011 and analyzes what it might mean for lawyers.
Bob Tedesci of the New York Times identifies some of the best apps of 2011.
Jason Hiner of TechRepublic lists his 20 favorite iPad apps.
Fraser Speirs has an informative article on Macworld explaining how multitasking works on iPhones and iPads.
Rupert Murdoch, who was frequently mentioned in the Walter Isaacson’s biography of Steve Jobs, had this to say about the book on Twitter: “Steve Jobs biog interesting but unfair. Family must hate.”
Portland attorney Josh Barrett of Tablet Legal reviews CloudOn, a new iPad app that provides access to a cloud-based version of Microsoft Office. Among other things, this means that you can make redline changes to a document on the iPad, something I’ve been wanting for a long time. Soon after the app was released, it was pulled from the App Store because of too much demand. As I type this, the app is there again, but it may not stay for long. For now the app is free, but in the future the company plans to make you pay for the service. I’ll write more about this app after I have had some time to try it out, but I wanted to post about it now in case you want to try to grab a copy before it gets pulled from the App Store again. Click here to get CloudOn (free):
When I travel with my iPad, I leave my PC in my office but I carry a bluetooth keyboard with me to make it easier to type. For a long time I’ve used the $69 Apple Wireless Keyboard, which I love because it is a full size keyboard — indeed, the exact same keyboard that ships with many Macs. But if you want to save some money, T.J. Luoma of TUAW reviewed a similar, somewhat smaller, keyboard sold by Amazon’s AmazonBasics subsidiary called the AmazonBasics Bluetooth Keyboard for Apple iPad, iPhone that sells for only $40.
Evan Koblentz of Law Technology News wrote an article titled “iPad Mania Aside, Tablets Are Inefficient Work Devices for Lawyers.” The article itself is mainly a critique of the Samsung Galaxy Tab, not the iPad, and he admits that “for most lawyers, it makes a lot more sense to follow the herd into Appleville” and get an iPad.
The Palm WebOS story is a curious tale. When the Palm Pre was first announced, it looked great, and in June of 2009 I thought that it might be the first true competitor to the iPhone. But the Pre never lived up to expectations, and then after Palm was purchased by HP, the TouchPad tablet only stayed on the market for a few weeks before HP pulled the plug. Brian Chen, who used to write for Macworld and then Wired and now writes for the New York Times, wrote an interesting report on why WebOS failed.
Nick Bilton of the New York Times writes about his “New Year’s resolution: In 2012, I plan to spend at least 30 minutes a day without my iPhone. Without Internet, Twitter, Facebook and my iPad. Spending a half-hour a day without electronics might sound easy for most, but for me, 30 unconnected minutes produces the same anxious feelings of a child left accidentally at the mall.”
If Nick Bilton goes hiking during those 30 minutes, I hope he at least keeps his iPhone in his pocket. Kelly Hodgkins of TUAW writes about a hiker who got lost on a mountain on New Year’s Eve but who was rescued thanks to the light on his iPhone.
The BBS reports that Jonathan Ive, Apple’s head of design, was recently knighted. Bravo, Sir Jony! I liked Andy Ihnatko’s take on this: “He’ll be the first English knight to wear unibody aluminum armor.”
Serenity Caldwell of Macworld reviews a bunch of iPad styluses.
The website FunkySpaceMonkey has pictures and a description of the Newton Cadillac, a product developed by Appple in 1993 but never released that sort of looks like an early version of an iPad.
Turning back the clock even more, Jay Mug has pictures and a description of an “iPhone” (ahem) developed by Apple in 1983 but never released.
And finally, when a guy named Joe was looking for a creative way to propose to his girlfriend Jen, he asked an iPhone game developer to insert the proposal in a speical version of the app that his game-loving girlfriend would play. The developer of the game Foozle agreed to do so as long as Joe took a video of the proposal. Read more about the proposal here on the Foozle website, and here is the video. (via AppAdvice)
As we start a new year, lots of folks are figuring out how to make the most of an iPad. Many received a new iPad during the holidays. Some of those were upgrades to the iPad 2, which means that an original iPad was passed on to a friend or family member. And some folks have had an iPad for a while, but want to start the new year with a greater understanding of what they can do with the iPad. For any of these folks, I have an excellent recommendation — buy a copy of iPad at Work, a book by California attorney David Sparks. Sparks, who is also known as “MacSparky,” runs a website by that name and co-hosts the excellent podcast Mac Power Users with Florida attorney Katie Floyd.
The publisher sent me a free copy of the book to review, and I just finished reading it last night. It is an amazing resource for anyone who is trying to get work done with an iPad, which would include every single attorney who reads iPhone J.D., and most non-attorneys as well.
The book starts with three chapters on iPad basics, so anyone who is brand new to the iPad can read these chapters to learn the fundamentals. These chapters are useful and well-written, but the rest of the book is what really impressed me. Sparks has thought of virtually every task that a person trying to get work done with an iPad might want to undertake, as you can see from the chapter titles:
iPad Fundamentals
Useful Utilities
Security
The Internet
The Cloud
E-mail
Contacts
Calendars
Video Conferencing and Messaging
Remote Access
Travel
The Enterprise
Writing
PDFs and Your iPad
Reading Books
Notes and Meetings
Brainstorming
Presentations
Task Management
Calculators and Spreadsheets
Business Graphics
Databases
Project Management
Billing and Finance
In each chapter, Sparks identifies the strategies and the apps that you can use to get the task done, explains the features of the apps with tons of pictures, and then ends each chapter with a few paragraphs explaining the strategies and apps Sparks himself uses and why.
Some chapters include extensive discussions of key apps. For example Chapter 14 includes one of the best discussions of GoodReader that I have ever seen, and GoodReader is the first app that I tell attorneys to buy after they get an iPad. It can be a little confusing to figure out, but it does so much. As Sparks says after devoting eight pages to the app: “By now you can see why GoodReader is so popular. It does everything. You can also see why the interface can be confusing and overwhelming. It does everything.” Amen to both parts of that.
Chapter 13’s discussion of writing on the iPad is particularly extensive. He discusses the best word processing programs (Pages, Quickoffice Pro HD and Documents to Go), a large number of apps for working with plain text, strategies for taking notes, formatting text with Markdown, advice on collaboration tools and working with WordPerfect files, etc.
I was a little surprised that in Chapter 16, “Notes and Meetings,” the only apps that he discussed for using a stylus to take notes on the iPad are Notes Plus and Penultimate, and only the first of those two apps is really appropriate for taking extensive notes during meetings. He doesn’t discuss Note Taker HD, which has long been my favorite app for taking notes with a stylus. The only reason I mention this is that this book is so comprehensive that in virtually every other chapter, Sparks does a great job of identifying all of the apps that I myself would recommend, plus he recommends quite a few apps that were new to me and that I look forward to trying out.
(By the way, I’ve been waiting a long time to review Notes Plus here on iPhone J.D. because, ever since the Summer of 2011, the developer has been promising extensive updates in a version 3.0. That version was finally submitted to the App Store on December 31, 2011, and once it is approved and I have had a chance to try it out, I’ll discuss it here.)
Although Sparks is a commercial litigator, his book is aimed at a broad audience — anyone trying to get work done with an iPad. However, in the book’s appendix, he identifies some key apps for certain professionals: teachers, doctors, IT professionals, real estate agents, construction professionals, and yes, attorneys. Apps for attorneys that he discusses include TrialPad, Black’s Law Dictionary and Court Days Pro. Moreover, he could easily get away with marketing the book as “iPad at Work for Lawyers” because every single chapter discusses tasks that many lawyers will want to do with an iPad. Indeed, it almost seems like during the last year, while I’ve been writing iPhone J.D., Sparks has been writing his own website with reviews of great apps for lawyers, but instead of publishing reviews of one app at a time like I do, he waited to publish them all at one time with the apps organized by category.
This book is great not only because it covers so much, but also because Sparks has a great writing style. He is direct and easy to understand, and while he definitely gets down to business in this book, his sense of humor also shines through. For example, many of his screen shots involve a fictional business he invented for the book, Area 51 Products, LTD located in Roswell, NM, and I found myself laughing at the fake business proposals, letters from customers regarding the tin foil hats that they claim are defective, etc. Sparks clearly had fun as he was preparing the extensive graphics for this book, such as this one that appears in the discussion of Dropbox:
You can buy this book as a traditional paper book or as an e-book from Amazon’s Kindle Bookstore or Apple’s iBookstore. The printed book is beautiful, and I can understand many preferring that version so that you can go back and forth between the book and your iPad. However, since the point of this book is to get you using your iPad more often, I recommend that you get the electronic version of the book.
iPad at Work will help anyone with an iPad became much more productive. Attorneys will especially appreciate the chapters on creating and manging documents, travel, presentations, task management and remote access, but there is something for everyone in this excellent book. I have looked at quite a few iPad-related books, and there is no question that this is now the #1 book that I will recommend to any attorney looking to get more done with his or her iPad.
John Brownlee of Cult of Mac 
