Jeff Richardson

The iPhone and iPad let you take a document from one app and open it in another app that can handle the same file type.  If you are like me, you use this feature most often when someone sends you an attachment to an e-mail.  Just hold down your finger on the attachment for a second or so, and you’ll be give the option to open the attachment in some other app.  For example, I often like to open up a Word document in the Documents to Go app because that app lets me see redline edits and footnotes, plus the app makes it easy to increase the font size by just pinching.

For some file types, you may have many apps that can handle the file.  For me — and perhaps for you as well — this is especially true for PDF files because a large number of apps can handle PDF files, and I have quite a few of them installed on my iPhone and iPad.

I have two tips today.  First, keep in mind that you can see a list of up to 10 apps that can open a file type, even though this is not so obvious on the iPad.  Second, here is a solution for when the app that you want to use to open a file doesn’t appear in the list of ten.

Seeing all ten apps in the menu

In iOS 5, Apple will show you up to 10 apps that can handle a file type.  This is fairly obvious on the iPhone, but can be confusing on the iPad

On the iPhone, the list of apps that can open a file type appears in a large, full-screen list, and if you have more than seven items, the last item on the list is somewhat cutoff, indicating that there are more items if you scroll down.  Scroll down to see the rest of the list:

 

On the iPad, even though the screen itself is larger, the iPad only shows four apps in the list.  Even worse, there is little indication that there are additional items beyond those four.  When the menu first appears there is a scroll bar on the right, but it quickly disappears.  If you think to touch the menu and start to scroll it, you will again see the scroll bar to alert you that there are more items, but if you don’t touch the menu you may just assume that only four apps can handle this file type:

So my first tip is that if you want to open up a document in another app, keep in mind that you can select from a list of up to ten such apps, even though on the iPhone you only see seven at first, and on the iPad you only see four at first.

Using apps that are not in the menu

What if you have more than ten apps that can handle a certain type of file, and the app that you want to use is not in the list of ten?  There is a solution, but it is not obvious, nor is it all that elegant. 

I had to deal with this issue yesterday because I updated the GoodReader app on my iPad.  GoodReader is my favorite app for handling PDF files on my iPad becuase it is such a powerful app, and indeed one reason that the app can do so much is that the developer frequently updates the app to add new features.  But after updating the GoodReader app on my iPad yesterday, I then tried to send a document attached to an e-mail to the GoodReader app, only to learn that GoodReader was no longer one of the ten listed apps for a PDF file.  Until yesterday, GoodReader had always been in my list of ten.

The solution is to delete some of the apps in that list from your device.  I looked at the list of ten PDF-reading apps and deleted one of them.  This caused another app that could handle PDF apps to appear on the list — but unfortunately, it wasn’t the GoodReader app.  I deleted a second app, and again no luck.  When I deleted a third app, suddenly GoodReader was once again on my list, at the very bottom.

What about those apps that I just deleted?  Fortunately, you can always re-download an app from the App Store, and even if it is not a free app, Apple will not make you pay for the app again.  Thus, I re-downloaded the three apps that I had just deleted.  That put all of the apps back on my device, and none of them showed up in the “Open In…” menu; GoodReader remained in the last position.

The mystery of the list

How does the iPhone or iPad decide which apps to include in the list of ten?  Frankly, I don’t know.  At first I thought that the list was simply organized by date, with apps that had been purchased or updated more recently appearing lowest in the list (and off the list completely if beyond the tenth position).  But no date that I could associate with an app — date added, date modified, purchase date or release date (all fields that you can see in iTunes) — explained the order of the apps in my list of ten.

The developer of GoodReader states on its troubleshooting page that it is completely random whether an app shows up in the list or not:

The Open In functionality is controlled by iOS, we have no active control over it, we just declare GoodReader to be capable of accepting certain file types. iOS is known to show only a limited number (10 or so) of randomly selected apps for any given file type when you invoke the Open In action in any app. The actual maximum number of apps depends on a device type and on a version of iOS. The only way to resolve this issue is to delete some apps that you don’t need that expose themselves for a particular file type, to make way to other eligible apps.

I suppose that could be true, but there does seem to be some rough (albeit imperfect) association between when an app was added or updated and where it falls on the list on my iPhone or iPad.  A bunch of Google searches didn’t give me any answer for how apps are listed (or not listed) in the menu other than what I just quoted from the GoodReader website.  Perhaps someone reading this post knows the full answer, and if so I’d appreciate it if you commented on this post or sent me an e-mail to answer the mystery of which apps appear in the list of ten and the order in which they appear.

An area for improvement

I love using the iPhone and iPad because the smart folks at Apple do such a good job at paying attention to the tiny details.  Having said that, there is always room for improvement, and that’s why Apple frequently updates the iOS.  My hope is that Apple improves the way that the “Open In…” menu works in a future version of the iOS.  Specifically:

1. It would be nice to have a way to control which apps appear in the list of ten, most obviously by using the Settings app.  I would like to be able to select (1) which apps show up in the list of ten, (2) the order of those apps on the list and (3) the default app for each file type (i.e. the first item in the list).  Right now, Apple gives the #1 spot to its own apps.  Thus, iBooks is always the top choice for PDF files, Pages is the #1 spot for Microsoft Word files, etc.

2. Apple does a good job of using the full screen on the iPhone to show apps that can handle a file type.  The iPad has a much larger screen, but we can only see four apps at a time in the list.  That makes no sense.  The screen is more than big enough to show all ten apps at one time.

3. Do we even need the limit of ten?  I presume the thinking is that it gets confusing to have too many choices, but it is even more confusing when the app that you want to use doesn’t show up in the list at all.  Why not include every app that can handle a file, and even if the user is not allowed to control the order, how about just using alphabetical order, or perhaps the order of which apps have most recently been used to handle that file type.  With the ten app limit, you need to delete apps to get other apps to show up in the list of ten.  This “solution” is not obvious, nor is it desirable if the app you delete has a document stored in the app.  Deleting the app deletes all of its documents, and when you re-download the app, the documents are gone unless you also stored them somewhere else.  For example, one of the apps that I deleted to make GoodReader appear was the Amazon Kindle app, and after I re-downloaded the app, I was given the option to restore my purchased Kindle titles to the app.  But very few apps include this feature.

On January 9, 2007, Steve Jobs gave the keynote address at the Macworld Conference & Expo in San Francisco.  Jobs had given many such addresses in the past, and gave many more after that, but the speech he gave five years ago today was the best and most important presentation that Steve Jobs ever made:  the introduction of the iPhone.  Here is how Jobs introduced the iPhone to the world:

This is a day I’ve been looking forward to for two and a half years.  Every once in a while, a revolutionary product comes along that changes everything.  And Apple has been, well, first of all, one is very fortunate if you get to work on just one of these in your career.  Apple has been very fortunate.  It has been able to introduce a few of these into the world.  In 1984, we introduced the Macintosh.  It didn’t just change Apple, it changed the whole computer industry.  In 2001, we introduced the first iPod.  And it didn’t just change the way we all listen to music, it changed the entire music industry. 

Well, today, we’re introducing three revolutionary products of this class.  The first one is a widescreen iPod with touch controls.  [Crowd cheers]  The second is a revolutionary mobile phone.  [Crowd cheers even louder]  And the third is a breakthrough Internet communications device.  So, three things.  A widescreen iPod with touch controls, a revolutionary mobile phone, and a breakthrough Internet communications device.  An iPod, a phone and an Internet communicator.  An iPod, a phone…  [Crowd goes wild]  Are you getting it?  These are not three separate devices.  This is one device.  And we are calling it iPhone.  Today, Apple is going to reinvent the phone.

Right after Jobs said that, he then joked “And here it is” and showed this slide:

Obviously, Apple didn’t just slap a phone dial onto an iPod, and today the look and feel of the iPhone is so well-know that it may seem obvious.  But at the time, smartphones looked nothing like the iPhone.  During his speech five years ago, Steve Jobs showed a slide of what the best smartphones on the market at the time looked like:

Jobs said that Apple wanted to do something completely different, something that was both smart and easy to use.  “What we want to do is make a leapfrog product that is way smarter than any mobile device that has ever been and super easy to use.  … We’re going to reinvent the phone.”

Apple certainly did reinvent the phone in 2007, and in the five years since then it has frequently reinvented the iPhone, adding great new hardware and software features.

If you have never seen the Steve Jobs iPhone introduction, it really is worth watching.  Even if you have seen it before, it is worth watching again, not only because it is fun to see how revolutionary the iPhone was back in 2007, but also because it is interesting to compare the iPhone that was introduced five years ago to the iPhone of today. 

Here is the Jobs presentation in two parts, the first of which is 41 minutes and the second of which is 38 minutes:

Here’s looking forward to the next five years of the iPhone!

The ABA Journal announced the winners of the 2011 Blawg 100, and thanks to all of you who took the time to vote, iPhone J.D. won the legal technology category for the second year in a row.  Y’all are awesome!  Hopefully this helps to spread the word about all that attorneys can do with iPhones and iPads.  I don’t know about your law offices, but in mine there were LOTS of attorneys who received an iPad for Christmas or Hanukkah, and I’ve been pointing many of my partners to posts on this site such as this one.  Some great sites won in the other Blawg 100 categories as well.  For example, Abnormal Use won the Torts category, and Jim Dedman and his partners at Gallivan, White & Boyd do a great job with that site.  Kevin Underhill’s Lowering the Bar won the For Fun category, and that blog always makes me laugh.  The winner in the News category was Above the Law, always an interesting source of law firm news and gossip.  Second place in News went to SCOTUSblog, and I always turn to that site when I have a case, or I am monitoring a case, before the U.S. Supreme Court.  George Washington Law Professor Jonathan Turley won the Opinion category, and Turley and his team do a great job of reporting, and providing opinions, on issues related to civil liberties and other legal topics.  I’m not as familiar with the winners in the other categories, but congratulations to all of the sites that made the Blawg 100.  And now, on to the news of the week:

• Apple doesn’t announce its quarterly results, including an update on the recent iPhone and iPad sales, until January 24, but Darrell Etherington reports that Verizon announced that it sold 4.2 million iPhones during the last quarter of 2011, double the previous quarter.  Between the new iPhone 4S and the holiday season, I suspect that Apple will have some great numbers to report in a few weeks.
• Kevin O’Keefe of Lexblog reports that one billion apps were downloaded in the last week of 2011 and analyzes what it might mean for lawyers.
• Bob Tedesci of the New York Times identifies some of the best apps of 2011.
• Jason Hiner of TechRepublic lists his 20 favorite iPad apps.
• Fraser Speirs has an informative article on Macworld explaining how multitasking works on iPhones and iPads.  
• Rupert Murdoch, who was frequently mentioned in the Walter Isaacson’s biography of Steve Jobs, had this to say about the book on Twitter:  “Steve Jobs biog interesting but unfair.  Family must hate.”
• Portland attorney Josh Barrett of Tablet Legal reviews CloudOn, a new iPad app that provides access to a cloud-based version of Microsoft Office.  Among other things, this means that you can make redline changes to a document on the iPad, something I’ve been wanting for a long time.  Soon after the app was released, it was pulled from the App Store because of too much demand.  As I type this, the app is there again, but it may not stay for long.  For now the app is free, but in the future the company plans to make you pay for the service.  I’ll write more about this app after I have had some time to try it out, but I wanted to post about it now in case you want to try to grab a copy before it gets pulled from the App Store again.  Click here to get CloudOn (free): 

  

• When I travel with my iPad, I leave my PC in my office but I carry a bluetooth keyboard with me to make it easier to type.  For a long time I’ve used the $69 Apple Wireless Keyboard, which I love because it is a full size keyboard — indeed, the exact same keyboard that ships with many Macs.  But if you want to save some money, T.J. Luoma of TUAW reviewed a similar, somewhat smaller, keyboard sold by Amazon’s AmazonBasics subsidiary called the AmazonBasics Bluetooth Keyboard for Apple iPad, iPhone that sells for only $40.
• Evan Koblentz of Law Technology News wrote an article titled “iPad Mania Aside, Tablets Are Inefficient Work Devices for Lawyers.”  The article itself is mainly a critique of the Samsung Galaxy Tab, not the iPad, and he admits that “for most lawyers, it makes a lot more sense to follow the herd into Appleville” and get an iPad.
• The Palm WebOS story is a curious tale.  When the Palm Pre was first announced, it looked great, and in June of 2009 I thought that it might be the first true competitor to the iPhone.  But the Pre never lived up to expectations, and then after Palm was purchased by HP, the TouchPad tablet only stayed on the market for a few weeks before HP pulled the plug.  Brian Chen, who used to write for Macworld and then Wired and now writes for the New York Times, wrote an interesting report on why WebOS failed.
• Nick Bilton of the New York Times writes about his “New Year’s resolution: In 2012, I plan to spend at least 30 minutes a day without my iPhone. Without Internet, Twitter, Facebook and my iPad. Spending a half-hour a day without electronics might sound easy for most, but for me, 30 unconnected minutes produces the same anxious feelings of a child left accidentally at the mall.”
• If Nick Bilton goes hiking during those 30 minutes, I hope he at least keeps his iPhone in his pocket.  Kelly Hodgkins of TUAW writes about a hiker who got lost on a mountain on New Year’s Eve but who was rescued thanks to the light on his iPhone.
• The BBS reports that Jonathan Ive, Apple’s head of design, was recently knighted.  Bravo, Sir Jony!  I liked Andy Ihnatko’s take on this:  “He’ll be the first English knight to wear unibody aluminum armor.”
• Serenity Caldwell of Macworld reviews a bunch of iPad styluses.
• The website FunkySpaceMonkey has pictures and a description of the Newton Cadillac, a product developed by Appple in 1993 but never released that sort of looks like an early version of an iPad.
• Turning back the clock even more, Jay Mug has pictures and a description of an “iPhone” (ahem) developed by Apple in 1983 but never released.
• And finally, when a guy named Joe was looking for a creative way to propose to his girlfriend Jen, he asked an iPhone game developer to insert the proposal in a speical version of the app that his game-loving girlfriend would play.  The developer of the game Foozle agreed to do so as long as Joe took a video of the proposal.  Read more about the proposal here on the Foozle website, and here is the video.  (via AppAdvice)

As we start a new year, lots of folks are figuring out how to make the most of an iPad.  Many received a new iPad during the holidays.  Some of those were upgrades to the iPad 2, which means that an original iPad was passed on to a friend or family member.  And some folks have had an iPad for a while, but want to start the new year with a greater understanding of what they can do with the iPad.  For any of these folks, I have an excellent recommendation — buy a copy of iPad at Work, a book by California attorney David Sparks. Sparks, who is also known as “MacSparky,” runs a website by that name and co-hosts the excellent podcast Mac Power Users with Florida attorney Katie Floyd.

The publisher sent me a free copy of the book to review, and I just finished reading it last night.  It is an amazing resource for anyone who is trying to get work done with an iPad, which would include every single attorney who reads iPhone J.D., and most non-attorneys as well.

The book starts with three chapters on iPad basics, so anyone who is brand new to the iPad can read these chapters to learn the fundamentals.  These chapters are useful and well-written, but the rest of the book is what really impressed me.  Sparks has thought of virtually every task that a person trying to get work done with an iPad might want to undertake, as you can see from the chapter titles:

1. iPad Fundamentals
2. Useful Utilities
3. Security
4. The Internet
5. The Cloud
6. E-mail
7. Contacts
8. Calendars
9. Video Conferencing and Messaging
10. Remote Access
11. Travel
12. The Enterprise
13. Writing
14. PDFs and Your iPad
15. Reading Books
16. Notes and Meetings
17. Brainstorming
18. Presentations
19. Task Management
20. Calculators and Spreadsheets
21. Business Graphics
22. Databases
23. Project Management
24. Billing and Finance

In each chapter, Sparks identifies the strategies and the apps that you can use to get the task done, explains the features of the apps with tons of pictures, and then ends each chapter with a few paragraphs explaining the strategies and apps Sparks himself uses and why. 

Some chapters include extensive discussions of key apps.  For example Chapter 14 includes one of the best discussions of GoodReader that I have ever seen, and GoodReader is the first app that I tell attorneys to buy after they get an iPad.  It can be a little confusing to figure out, but it does so much.  As Sparks says after devoting eight pages to the app:  “By now you can see why GoodReader is so popular.  It does everything.  You can also see why the interface can be confusing and overwhelming.  It does everything.”  Amen to both parts of that.

Chapter 13’s discussion of writing on the iPad is particularly extensive.  He discusses the best word processing programs (Pages, Quickoffice Pro HD and Documents to Go), a large number of apps for working with plain text, strategies for taking notes, formatting text with Markdown, advice on collaboration tools and working with WordPerfect files, etc. 

I was a little surprised that in Chapter 16, “Notes and Meetings,” the only apps that he discussed for using a stylus to take notes on the iPad are Notes Plus and Penultimate, and only the first of those two apps is really appropriate for taking extensive notes during meetings. He doesn’t discuss Note Taker HD, which has long been my favorite app for taking notes with a stylus.  The only reason I mention this is that this book is so comprehensive that in virtually every other chapter, Sparks does a great job of identifying all of the apps that I myself would recommend, plus he recommends quite a few apps that were new to me and that I look forward to trying out.

(By the way, I’ve been waiting a long time to review Notes Plus here on iPhone J.D. because, ever since the Summer of 2011, the developer has been promising extensive updates in a version 3.0.  That version was finally submitted to the App Store on December 31, 2011, and once it is approved and I have had a chance to try it out, I’ll discuss it here.)

Although Sparks is a commercial litigator, his book is aimed at a broad audience — anyone trying to get work done with an iPad.  However, in the book’s appendix, he identifies some key apps for certain professionals: teachers, doctors, IT professionals, real estate agents, construction professionals, and yes, attorneys.  Apps for attorneys that he discusses include TrialPad, Black’s Law Dictionary and Court Days Pro.  Moreover, he could easily get away with marketing the book as “iPad at Work for Lawyers” because every single chapter discusses tasks that many lawyers will want to do with an iPad.  Indeed, it almost seems like during the last year, while I’ve been writing iPhone J.D., Sparks has been writing his own website with reviews of great apps for lawyers, but instead of publishing reviews of one app at a time like I do, he waited to publish them all at one time with the apps organized by category.

This book is great not only because it covers so much, but also because Sparks has a great writing style.  He is direct and easy to understand, and while he definitely gets down to business in this book, his sense of humor also shines through.  For example, many of his screen shots involve a fictional business he invented for the book, Area 51 Products, LTD located in Roswell, NM, and I found myself laughing at the fake business proposals, letters from customers regarding the tin foil hats that they claim are defective, etc.  Sparks clearly had fun as he was preparing the extensive graphics for this book, such as this one that appears in the discussion of Dropbox:

You can buy this book as a traditional paper book or as an e-book from Amazon’s Kindle Bookstore or Apple’s iBookstore.  The printed book is beautiful, and I can understand many preferring that version so that you can go back and forth between the book and your iPad.  However, since the point of this book is to get you using your iPad more often, I recommend that you get the electronic version of the book.

iPad at Work will help anyone with an iPad became much more productive.  Attorneys will especially appreciate the chapters on creating and manging documents, travel, presentations, task management and remote access, but there is something for everyone in this excellent book.  I have looked at quite a few iPad-related books, and there is no question that this is now the #1 book that I will recommend to any attorney looking to get more done with his or her iPad.

Click here to get iPad at Work (physical book) on Amazon ($18.25)

Click here to get iPad at Work (Kindle edition) on Amazon ($15.29)

Click here to get iPad at Work on Apple’s iBookStore ($16.99): 

 

A few weeks ago, Wolfram Alpha released a $5 app called Wolfram Lawyer’s Professional Assistant.  The app, which works on both the iPhone and iPad, allows you to make a series of complicated calculations that could be useful for attorneys.  Wolfram Alpha provided me with a free review copy of this app, and not only is the app useful, but it reminds me of how useful Wolfram Alpha itself is.  Before discussing what this specific app does, let me begin by discussing where this app came from.

Wolfram Alpha — Background

Almost three years ago, I wrote about the debut of the Wolfra Alpha website and explained the background as follows:  “Since 1988, Wolfram Research has been selling Mathematica, a high-end computational software product that is used by scientists and mathematicians and sells for about $2,500.  For the last five years, Stephen Wolfram and his team have been looking at using the complicated math that can be done with Mathematica to answer questions by computing connections based on existing data.  A few days ago, this research culminated with the unveiling of the Wolfram|Alpha website.”

I thought that the Wolfram Alpha website was interesting when it debuted in May of 2009 because it was a unique search engine, one that doesn’t link to other sites to find answers to search terms (like Google does) but instead one that tries to compute an objective answer to a search query by accessing a vast database of information with the answer displayed using organized tables, graphs, charts and/or pictures.  Here are some examples of what Wolfram Alpha can do:

• Enter “Easter 2012" and the site gives you not only the date (April 8, 2012) but also the number of days from today, other significant historical events on that date, and estimated sunrise and sunset for your city.
• Enter “New Orleans airport” and the site gives you the official name (Louis Armstrong International Airpot), the FAA code (MSY), the location and elevation of the airport, the number of runways, flights currently leaving from and arriving at MSY, and other nearby airports
• Enter a food item and get nutritional information
• Enter a disease and get lots of factual information such as the number of patients diagnosed with the disease each year
• Enter a university to get addresses, enrollment, tuition, number of degrees awarded by field, etc.

Wolfram Alpha is simply a huge collection of knowledge, especially knowledge with some numerical component.

Wolfram Alpha on the iPhone

When Wolfram Alpha debuted in 2009, I was happy to see that there was an iPhone-friendly version of the website that looked great on the small screen.  But then in later in 2009, Wolfam Alpha decided to remove its iPhone-formatted website and instead encourage people to pay $50 for its iPhone app.  The move was not popular, and in April of 2010, the company dropped the price of the app to only $2 and offered refunds to people who had paid $50 — a practice that I had not seen before and I don’t remember having seen since.  The company also brought back the iPhone-formatted version of the website and made the $2 version of the app work on both the iPhone and iPad.  Somewhere along the way, the price of the app increased to $3.

Even though you can now access Wolfram Alpha for free on an iPhone using Safari or at a small cost with the $3 app, there is so much information available on Wolfram Alpha that often you don’t even know what is there that you might find useful.  As a result, Wolfram Alpha has released dozens of iPhone apps that focus on, and provide simplified access to, a subset of the universe of knowledge available on the website.  Apps cover topics such as statistics, flight information, physics, U.S. Presidents, music theory, personal finance, and genealogy. 

Wolfram Lawyer’s Professional Assistant

And this brings us to the legal app that came out a few weeks ago, Wolfram Lawyer’s Professional Assistant.  The app provides a simplified interface to lots of information that a lawyer might find useful.

 

Some of the calculations and information that this app provides include

• Statutes of limitations in different states
• Roman numeral conversion
• Date calculations (all calendar days or just business days)
• Settlement calculators
• Historical value of money.  (I see that $1 today is equivalent to $0.16 when I was born in 1969.)
• Interest rates
• Tax rates
• Historical weather on specific dates in specific cities
• Blood alcohol calculator
• Demographics in cities or congressional districts
• Occupational salaries
• Cost of living comparisons between cities
• Family relations computations (e.g. my mother’s cousin’s son is my second cousin)
• Unit conversion
• Closing cost estimation
• Currency conversion
• Time zone conversion

 

Not every aspect of the app is perfect.  For example, although this app can perform date calculations, the interface is better on a focused app like DaysFrom.  This app includes a legal dictionary, but so few terms are included that I doubt most attorneys would consider it very useful, and it is certainly no competition for the other legal dictionary apps in the App Store.  On the other hand, most calculations are done very well, and the amount of information you get from your search terms can be simply amazing.

The app runs on the iPad as well as the iPhone, and the iPad interface is very nice.  You see search fields on the left and search results on the right.  Considering the large amount of information that Wolfram Alpha provides when you run a search, it is nice to have a larger screen to see more of it at once.

Is the app worth $5?  One might say no considering that all of this information is available on the free Wolfram Alpha website itself or the $3 app that provides an iPhone interface to the website.  If you have an iPhone 4S and use Siri, Siri often uses Wolfram Alpha to provide answers to questions.  Indeed, you can even instruct Siri to search Wolfram Alpha just by saying “Wofram” before your other words.  For example, you can ask Siri “Wolfram weather in New York on January 2, 2000" and you will get lots of information from Wolfram Alpha, including the high of 54º and the low of 38º on that day.

On the other hand, the Wolfram Lawyer’s Professional Assistant app includes specific fields that can make it easier to formulate a query.  Moreover, as much as I’ve used the Wolfram Alpha website before, it never even occurred to me that the website could make some of the computations listed in this app, so just seeing the menu items is helpful as a reminder of what Wolfram Alpha can do.

I strongly recommend that every iPhone-using attorney be aware of what Wolfram Alpha is so that you can remember it when it might be useful.  Whether you use the website in Safari, Siri, the $3 app, or this new Lawyer’s Professional Assistant, you can tap into an incredible database of knowledge.

Click here for Wolfram Lawyer’s Professional Assistant ($4.99): 

Click here for WolframAlpha ($2.99): 

As 2011 draws to a close, it is natural to reflect back upon the year.  It was certainly a big year for iPhones and iPads.  The iPhone came to Verizon earlier this year, and then to Sprint later in the year.  Apple released a faster and thinner second generation of the iPad with the innovative Smart Cover.  iPhones in the U.S. gained the ability to act as a mobile hotspot.  Apple released iOS 5 with big improvements to e-mail and notifications, iCloud, Newsstand and AirPlay mirroring.  Apple released the faster iPhone 4S with Siri and an improved camera.  Tons of new apps were released, including a large number that are designed for, or at least particularly useful to, attorneys, and surveys suggest that about a third of all lawyers are now using an iPhone and over 10% are using an iPad — numbers that have surely increased recently with new iPhones and iPads given as presents over the last week.  (I’ve seen a spike in traffic to iPhone J.D. this week that appears to come from new iPhone and iPad owners.)  I hope that in your personal life and your career, you had similar good news throughout 2011, and my hope is that 2012 is an even better year for all of us.  And now, the news of the week:

• Britain’s Prime Minister, David Cameron, is known to be a fan of the iPad, and The Telegraph reports that the Prime Minister has directed his staff to create a custom iPad app to help him keep abreast of everything that he needs to know to run the U.K.
• South Carolina attorney Justin Kahn explains how to backup documents that you create in iPad apps.
• Alex Heath of the iDownload Blog recommends 30 great apps for new iPad users.  I don’t agree with all of his choices, but there are definitely some good ones in there.
• Eli Hodapp of Touch Arcade — the definitive website for iPhone and iPad games — lists the best iPhone and iPad games of 2011.
• The U.S. Patent and Trademark Office in Alexandria, VA recently created an exhibit to honor Steve Jobs and the patents with his name on it.  Jeff Benjamin of the iDownload Blog reports on the exhibit and provides a video of what it looks like.  It looks pretty neat.
• Apple’s new iTunes Match service costs $25 a year and makes it easy to access all of your music from all of your devices.  If you are trying to decide whether the service is right for you, Apple created a new, short video on the iTunes Match page of its website to explain what the service offers.
• New Orleans attorney Ernie Svenson writes on his PDF for Lawyers site about the new Adobe EchoSign app for iOS that lets you sign legally binding contracts on an iPhone or iPad.
• Kevin Tofel of GigaOm reviews Winter Wake-Up, a free alarm clock app that automatically wakes you earlier in case of frost or snow.  The reviews on the App Store indicates that the app currently isn’t working for some, but it is a neat idea for an app.  I’ll never be able to review it myself because I live in New Orleans (explain to me what this snow thing is again?) but if those of you in colder climates want to give it a spin, click here for Winter Wake-Up (free): 

  

• Speaking of snow, please run to your nearest iPad and do this immediately.  Open the Safari browser, then type “let it snow” in the Google search window at the top right and then tap the Search button.  Then wait and see what happens.  I won’t ruin the surprise by telling you what happens next, but after about 15 seconds, be sure to touch your screen.  Too funny.  (via Justin Kahn)
• And finally, if you are looking for something amusing to do with your iPhone’s camera, there is a new, free app from Bad Robot.  This is the production company owned by J.J. Abrams that created TV shows such as Lost, Alias and Fringe, and movies such as Cloverfield, Star Trek, Super 8 and Mission: Impossible – Ghost Protocol.  You can’t deny that Abrams knows a thing or two about special effects, and his new iPhone app, Action Movie FX, allows you to add a special effect to a video that you shoot.  The app comes with two free special effects:  (1) Missile Attack! and (2) Car Smash.  You can buy two additional effects for a buck as an in-app purchase, and there are currently two 2-packs available for purchase (in other words, four additional effects).  Here’s a video from Matt Pearce of Los Angeles to give you a sense of what you can create if you want to spice up your next iMovie.  Click here to get Action Movie FX (free): 

  

Tomorrow is the last day to vote for your favorite websites in this year’s ABA Journal Blawg 100 list.  iPhone J.D. is one of the 10 websites in the “Legal Technology” category, and if you find this website useful from time to time, I’d certainly appreciate your vote.  Don’t worry, it only takes about 30 seconds; just click here or on the graphic below, provide a name and e-mail address to register (an attempt to reduce people voting more than once), and then vote for your favorite websites in several categories.  The only prize is publicity, but I’d love to increase awareness of all of the things that lawyers can do with an iPhone or iPad.

I see that George Washington Law Professor Jonathan Turley is pulling out the big guns to get votes this year in the “Opinion” category by invoking the inspiring words of Bluto from Animal House.  I won’t try to top that, but I do want to thank those of you who have already voted for iPhone J.D., as well as those of you who will vote today or tomorrow.

I am constantly hearing attorneys tell me that they find their iPad so useful that they no longer carry around a laptop, whether that means taking the laptop home from the office every night or taking the laptop with them on trips.  That’s certainly what I do.  But sometimes when you are away from a computer, you need to do something that requires the computer, such as access a document that you left on your desktop or access some software that can only run (or runs best) on a PC, such as your law firm’s document management system.  One popular culprit:  restaurant websites that require Flash.  I will be out of town, looking for info on a restaurant, and when I try to pull up the website on my iPad I see nothing.  Arrgh!  A solution is to use remote access software so that my iPad (or iPhone) can access one of my computers, whether it be the PC at my office or the Mac at my home.  I can run the software or access the Flash website on that computer, and my iPad acts like an external monitor for that computer so that I can see whatever I need to see.

There are lots of remote access solutions for the iPad and iPhone, but the one that I have used for a long time is LogMeIn Ignition.  (My 2009 iPhone app review is here, my 2010 iPad app review is here.)  My only hesitation in recommending it was the price; it cost $30 and there are other, free solutions in the app store.  But the app is nicely done and I’ve considered it worth it.

LogMeIn recently announced that they are changing their prices and you can now use LogMeIn on your iPad for free.  If you want advanced functions, you can pay more, but the free product will be all that many people need.  This is fantastic news.

I’m still trying to wrap my mind around the differences between the free and paid options, and here is what I have learned so far.

1. Free computer to computer access

LogMeIn has long offered a free product called LogMeIn Free that lets one computer access another computer, and I’m mentioning this first just to provide context.  For example, you can install the LogMeIn Free software on your office computer and your home computer, and then if you need to do some work at home at night, you can just connect to your work computer and you will see it on your screen (even full screen if you want) and you’ll be working just like you were in your office.  Note that if your IT folks want to manage this access, they can use a product called LogMeIn Central for $300/year.

2. Paid computer to computer access

For $70 a year, you can purchase LogMeIn Pro for a single computer, such as your PC at work or your Mac at home.  (Or you can purchase a monthly subscription for $12.20 a month.)  This adds lots of extra features such as the ability to transfer a file between the two computers, although you can do something similar in the LogMeIn Free product just by e-mailing a file to yourself on one computer and then downloading that file from your inbox on the other computer.  You can also print something from your remote computer running LogMeIn Pro and have it print on the printer attached to your local computer.  (Again, e-mailing the file to yourself gives you a similar ability with the free product.)  A full feature comparison list can be seen here.

A new feature just announced a few days ago is HD.  When a PC is running LogMeIn Pro, the image that it sends to a remote client is even better.  If you play a video on the host computer running LogMeIn Pro, the video looks much better on any remote computer.  HD is being added to LogMeIn Pro for Mac in the future.  For more information and a video showing the difference, read this post on the official LogMeIn blog.

3. Free iPad or iPhone to computer access

The big news for users of the iPhone and iPad is that you no longer have to pay $30 for the LogMeIn Ignition app.  With the new, free LogMeIn app, you can now use your iPad to access a computer, either Mac or PC, as long as you installed either LogMeIn Free or LogMeIn Pro on that computer.  And for most users, I think that the new, free LogMeIn app on the iPad/iPhone and the free LogMeIn Free software on each computer is all that the user will ever need.  You get great remote access from a product that has been around for a very long time.

4. Upgrade to Pro from the free app for $40

If you use the new free LogMeIn app, you have the ability to make a $39.99/year in-app purchase (I’ll just round it up to $40 for simplicity) to add advanced features.  First, you can use that new HD feature with a PC (Mac support coming soon).  Second, you can now access cloud storage services from within the app (Dropbox, Google docs and a WebDav server).  Third, you can save files from a remote computer to your iPad/iPhone or transfer files (a feature that has been in the LogMeIn Ignition app for a while).  When you make this $40/year in-app purchase, the upgrade only applies to one computer.  In other words, if you pay $40 and apply it to the PC in your office, you will have HD video from your office PC and the ability to transfer files between your office PC and your iPad or iPhone, but you won’t have those features when you connect to the Mac at your house.

Note that if you already have LogMeIn Pro running on that computer in your office, you don’t need to pay the $40 in-app fee to get the extra iPad/iPhone app features.  But as far as I can tell from what I have read (and I haven’t tried this out myself to confirm), I don’t see any difference between paying $70 on your computer to purchase LogMeIn Pro versus paying just $40 on your iPad or iPhone to get the same LogMeIn Pro.  The app does state that $40 is an “introductory price” so perhaps it will increase by $30 at some point in the future.  For now, however, if you want the advanced features of LogMeIn Pro, you can slash the price by paying for it through your iPad or iPhone instead of on your computer.

5. LogMeIn Ignition remains for current customers, and costs $100 for new customers

Here is the part that seems a little strange but I suppose makes sense after you think about it.  The LogMeIn Ignition app that used to cost $30 (and would occasionally go on sale for $20, such as the day that I wrote this review) remains in the app store.  The company says that it is doing this so that it can continue to support customers who previously paid for the app.  I’m one of those customers, so I appreciate the continued support.  And people who use the LogMeIn Ignition app get all of the features that the iPad/iPhone app has when it connects to a computer running LogMeIn Pro even if that computer is just running the free version of LogMeIn. 

If you previously purchased LogMeIn Ignition, this is good news for you.  You can access the new features that I mentioned above (HD and cloud services access) plus the features that the Ignition app has always had but which are missing from the new free app (the ability to save files locally and transfer files between computers) without having to pay a yearly subscription for each of your computers, either the $70/year or the new $40/year.  The $30 you paid for LogMeIn Ignition in the past (or $20 if you got the app on sale) now seems like a real bargain.

While the company is leaving the Ignition app in the App Store so that the company can continue to support it, I’m sure that LogMeIn would rather have new customers get the free app and then pay the yearly LogMeIn Pro rates.  Thus, the company has raised the price of the LogMeIn Ignition app to $99.99.  At first I considered that massive price increase a way to discourage people from buying the app at all.  On further reflection, however, that is a reasonable price compared to what people are paying for LogMeIn Pro.  If the main reason that you want LogMeIn Pro is to get the advanced features on your iPad or iPhone, and if you want to access two (or more) computers such as your office and your home computer, paying $100 once may seem better than paying $80 every year for two computers via in-app subscription, or for that matter $140 every year if you were going to pay for LogMeIn Pro on the computer instead of through the in-app purchase.

Bottom Line

If you were an early adopter and purchased LogMeIn Ignition for $30 (or less), that app is now even more valuable.  It now has new features (HD and cloud services) and you don’t have to pay a yearly fee to keep those features.

If you stayed away from LogMeIn in the past because you wanted a free alternative, the new LogMeIn app may be exactly what you need.  While I haven’t done an exhaustive comparison of LogMeIn with all of the free remote access products on the App Store, my sense is that the free LogMeIn app is more advanced.  If nothing else, it is supported by a large company with a long history in remote access software.

If you haven’t yet purchased LogMeIn for your iPad/iPhone and you now want to do so, and if you also want access to the advanced features such as the new HD or the helpful ability to transfer files from a remote computer to your iPad without having to use a work-around such as e-mailing the file to yourself, you are now going to pay more.  Instead of the $30 (or less) you could have paid, you’ll now have to either make a one-time payment of $100 or you will have to make yearly payments of $40 for each computer you want to access.

The new prices are somewhat confusing — and for some new customers are more expensive — but I’m happy that LogMeIn has continued to update its iOS products over the years.  The new features make the app even more valuable (and for basic use, more affordable), and I presume that in 2012 and beyond we will see even more added to the apps.

Click here for LogMeIn Ignition ($99.99): 

Click here for LogMeIn (free): 

Apple has a tradition of producing some great Christmas-themed commercials.  This year, they are running a commercial showing Santa Claus using Siri.  I believe that the commercial started this past weekend (I first saw it on Sunday during the Saints football game) so perhaps you have seen it already, but if not, it is worth watching.  Here it is:

Last year, Apple ran this ad with “Santa” using FaceTime:

The year before, in 2009, Apple ran an iPhone ad called The 12 Apps of Christmas:

One of my all-time favorite Apple Christmas commercials was this one that ran in 2007 as a part of its Mac vs. PC ads.  I suppose that I’m a sucker for the Rankin/Bass-style during the holiday season:

The follow-up to commercials in 2008 were also cute:

And finally, here is an older Apple ad that ran during the holiday season.  I think that this one was from 1994, and it is called The Nightmare Before Christmas:

Merry Christmas!

It’s a short week on iPhone J.D. due to the holidays.  Hopefully, you have Friday and Monday off like we do at my firm.  Here are the iPhone and iPad news items of note from the past week:

• Indiana attorney Bill Wilson considers TrialPad the best app of 2011 for lawyers.
• Michael Rose of TUAW recommends iPad apps and accessories as gifts for business colleagues.
• Click here for a funny Dilbert cartoon regarding Siri on the iPhone 4S.
• Do you sometimes forget where you parked your car?  Find My Car Smart is a $25 device that you leave in your car, and using the advanced Bluetooth Smart technology in the iPhone 4S, your iPhone can show you how to get back to your car, even in a crowded parking lot.  This is a Kickstarter project, but it has already far surpassed the $10,000 goal so it looks like this one will be made.
• Billion Dollar Hippy is a one hour documentary about Steve Jobs produced by the BBC, now available to view on YouTube.
• Mike Schramm of TUAW reports that, if you are a Verizon customer, you’ll be able to watch the Super Bowl live on your iPhone or iPad.
• And finally, I didn’t believe this video when I first saw it, but then I read Jim Dalrymple’s post at The Loop explaining how it is done.  Some smart folks who work at Yamaha figured out how to use Siri to tell a Yamaha Disklavier player piano to play songs: