When I travel with an iPad and leave my laptop computer at the office, one of the few features that I sometimes miss is the ability to create redline edits to a document. I could use apps like Pages or Documents to Go or Quickoffice to view or revise a Microsoft Word document, but to make my edits obvious I would have to enter the new text and then manually highlight my text in yellow so that the other attorney could see what I added, and even then there was no easy way for the other attorney to accept my edits. For serious edits I often had to resort to using LogMeIn to connect to my work computer from the iPad and use my work computer to make the edits in MS Word with the track changes feature enabled. Fortunately, those days may be coming to an end. Yesterday, the iPad app Office² HD from Byte2 was updated to add support for true MS Office track changes support, so I bought a copy of this $7.99 app to try it out. Unfortunately I’ve run across a few bugs in this app, but the track changes feature is implemented quite well.
The app has a nice layout. You can view a list of your documents and organize documents into folders. The app doesn’t include Dropbox support, but you can use the Dropbox app and then the “Open in…” feature to open a document from your Dropbox in Office² HD. [UPDATE: As pointed out in a comment, the app does have support for Dropbox, Google Docs, SkyDrive, Box and other services. I didn’t see it the first time I looked for it.] When editing a document, the standard features are all there to format text, highlight text, change the font or font size, etc. Strangely, all of my documents showed up in the app with Helvetica as the font, even though the app seems to support Times New Roman and that is what I used on my computer. Even so, after editing a file and then sending it back to my computer, I once again saw Times New Roman as the font on my computer.
Office² HD is more than just a word processor. It can also review and edit Excel spreadsheets and PowerPoint presentations, and in my simple tests last night it did so quite well. But I focused last night on track changes support for Word documents because that is the main reason that lawyers will consider purchasing this app.
The website for Office2 includes this full explanation of the track changes feature, but it works pretty much like you would want it to. Tap the tools icon at the top right of the screen and tap the last option, Track Changes. In the next window, you can turn on the track changes feature and then decide how you want to view the document, either the original (without any of your changes shown), the original with redline indication of what is changed, the final document with all of your changes shown as if accepted, and final with markup so that you can see what you have edited.
In the following appeal brief, for example, I am using the final with markup view. I inserted a few words (The Supreme Court explained) and they are shown in blue and an underline with a black line in the left margin to show that a change is there. Next I deleted a sentence, and the main body of the screen shows the text without that sentence but a bubble on the right shows where I made a deletion and what I deleted.
The bubble on the right is small and a little hard to read, but you can simply tap once on the bubble to enlarge it.
The final with markup view is also useful if you want to review the changes in a document that someone else has edited. As you can see in the last picture, from the bubble you have the option to reject or accept a change. You can also tap on an edit and from the popup menu choose to accept or reject that change. Also, there is an option under the tools menu to accept or reject all changes in a document. Thus, another attorney can create redline edits in a document and send them to you for review, and using Office² HD on your iPad you can accept or reject each of those edits, make whatever additional edits are necessary (with the track changes feature turned on if you want to make it obvious what you changed), and then you can send the document back.
The track changes feature alone would make this a great app, but this app has other powerful features. For example, Office² HD lets you export a document to PDF format. I’m not aware of any other app that lets you create a PDF from a Word document on the iPad itself. [UPDATE: A reader tells me that iAnnotate can export from Word to PDF, but I haven’t tried that app so I cannot confirm this.] Also, Office² HD is one of the rare apps that lets you create and view footnotes in a Word document. Quickoffice doesn’t support footnotes at all, and Documents to Go lets you view footnotes but not add them. Unfortunately, even Office² HD doesn’t support editing or deleting footnotes. Moreover, I found that when I added a footnote in Office² HD and then later viewed the footnote in the document on my computer, the footnote had two question marks instead of a space between every single word. (I reproduced this bug in several different documents.) I’m thrilled to see that Office² HD attempts to go beyond all other iPad apps in handling footnotes, but clearly more work is needed.
And since I’m mentioning problems, let’s get to my major gripe with Office² HD, and it is a big one. This app crashes more than any other app I have ever used on an iPad. Documents of around 25 pages or less on letter size seemed to work without incident, but for larger documents, such as a 27 page appeal brief and a 38 page appeal brief, both on legal size paper, the app crashed so frequently that I frankly lost count. I’m not sure if the problem was the page size, the fact that the documents were on legal size paper, or just the fact that these were long documents with lots of footnotes and formatting, but the crashes were a real problem for me. I even restarted my iPad to clear the memory and then started editing a document, and the crashes still happened. And when the app crashes, you lose all edits made since the last time that you manually told the app to save your work, so unless you get in the habit of saving every few minutes, you can lose work that will take a while to recreate. I deal with large and complicated documents in my practice almost every day, so I was annoyed to see these crashes. Ugh. My hope is that this problem will be fixed in a future update, but for now, you need to be cautious when working with longer documents.
In this review, I focused on the iPad version because word processing on an iPad is superior to using the small iPhone screen, but the company also sells Office² for the iPhone and it also now has the track changes feature and the other features I noted above, including the ability to export a Word file to PDF format. It is harder to edit a document on a small iPhone screen, but it does work in a pinch, and with Office² you can now make redline edits when you are on the go. Note that when I edited large briefs on the iPhone version, I experienced the same types of crashes that I saw with the iPad version.
Later this year we may have more options for editing a Word document with track changes support. I know of one other app developer who is currently working on this feature for another app, and there are fresh new rumors that a version of Office from Microsoft itself will be out this November, and if that happens perhaps we will see a Microsoft-sanctioned option for track changes support. (Before you starting counting non-hatched chickens, note that earlier this year there were rumors that Office for iPad would be out in March of 2012, and that obviously didn’t happen.) But for now, there is only one app in town with the important track changes feature for litigators who want to make or review edits in briefs, transactional attorneys who want to revise contracts, or anyone else who wants to take advantage of the track changes feature in a Word document.
Click here for Office² HD for iPad ($7.99): 
Click here for Office² for iPhone ($5.99):
Great review. Wonder if the crashing is a result of the addition of these new features. I never used Office 2 HD much before so I don’t have any thing to benchmark it against. Hopefully this will push the other apps to include these options as well. Though it could all be moot in November if this report about the launch of Microsoft Office for iPad is accurate.
http://www.appleinsider.com/articles/12/05/31/microsoft_office_for_ipad_to_launch_on_nov_10___report.html
Note: You can bring a Word document into Pages and export from there to PDF. Also, apps like PDF Converter and its ilk handle those conversions. But you are correct that this is a less frequent option in word processing programs.
Just acquired this ap and my first frustration was I could not copy from Office 2 HD to another ap, such as mail. Is there a work around? vicki
[Jeff responds: I don’t understand what you mean. You can select text in a document, copy that text, and then paste into another app. Additionally, in the list of documents, you can tap on the blue circle to the right and choose to open a document in any other app on your device.]
Office 2 HD does support Dropbox directly! Just click on the “Back” button in the “Local Files” view and add another service. It supports also Google Docs, Microsoft Sky Drive and other cloud services. And as it was already said there are plenty of apps for conversion of MS Office files to PDF. Apples iWork apps can do this, but also PrintCentral Pro or dedicated conversion apps like PDF Converter. I prefer Adobes CreatePDF, because it uses their online service so the results are way better than local conversions.
Support of track changes is very important not just for lawyers. I think it is really strange that the lack of support for it is never mentioned in reviews of iOS office apps. I wonder what app it is you mentioned that might get support as well in the near future.
Great review of Office 2 HD. I am not a lawyer, but use it in my business consultancy a lot. What I don’t like, though, is the missing header/footer feature in Office 2 HD. I send the document to Pages and insert them there, then back to continue editing. What is your solution for the headers/footers?
[Jeff responds: I haven’t tried to use a header/footer with Office² yet so I didn’t realize that this feature was missing. I like your idea of using Pages as a workaround.]
Thanks for your post. Unfortunately, this app crashes for me every time I turn on track changes. Very frustrating. I sent in a bug report and got one response, but as the suggested solution didn’t work, I contacted them again twice but have heard nothing more. It is a shame because I am a college lecturer and really would have liked to have this for grading papers. I will explore iAnnotate, but as my students submit word docs, the word>pages>PDF route might nullify any time-savings I was hoping for.
[Jeff responds: I agree about the crashes. I can’t say that it happens to me every time I use the track changes feature, but it happens enough that every time I use it, I save my work often and keep my fingers crossed. The developer really needs to fix this ASAP.]
the app works fine, though didn’t test the track changes, one take the headings when opened in Ms Word it doesn’t recognize it as everything is normal style
Thank you for the review of this application–as well as the other applications that enable the user to edit PDF and Word documents. As a legal professional and avid reader of iPhone JD, I have purchased many iOS applications based on your reviews. It appears that this application addresses many, if not most of my needs, but lacks one essential capability: I need to be able to view and edit footnotes. I want to be able to view and edit footnotes as they would appear in the final document. With so many attorneys adopting the iPad, I am somewhat surprised that there is no application that completely addresses the needs of attorneys to view and edit WORD and PDF documents. APP Developers: Do you hear us?
Is it possible to directly open a word-file from dropbox? Without first click on the file and then click “Open in….”
I’m not sure if you mean within the Office2 app or within the Dropbox app, but both apps let you just tap on a Word file and then view it.
Question: Can Office2 HD save the file locally in my iPad/iPad mini instead of saving it in Google Drive? Sometime I need to edit my PDF/Word file when there is no internet available. [Response by Jeff: I edited this question somewhat to make sure that I understand it. As I have revised it, the answer is yes. You can save local files on the iPad itself. I hope that answers your question.]
Thanks Jeff. beside it can be save as pdf format, what other format it can be save if it is a MS word file. Also, I tried Pages and found some word document format (like alignment etc) is changed after I moved it to my laptop using the dropbox. Did office2 HD have the same issue. Actually my concern is I create a MS word document either using my laptop or ipad mini. I would like it can be save in both device locally then I can edit it anytime if I need and transfer it back to other device when I am in home. I need them save locally because most of the time the internet is not available or very slow. Page can do the job but the format of the document is changed. did office2 hd has this issue and can do the job I want.
Ggods — I presume you are asking about Pages now. Office2 cannot save in PDF format — it just exports as MS Word. Pages can save in PDF, MS Word or Pages format. As for your other question, Office2 does a good job of keeping the document format intact. I haven’t compared it with Documents to Go enough to know which one was best — Documents to Go is excellent — but in my tests I haven’t seen any changes to format.
I prepare my documents on my ipad using the Office HD but i have to use a microsoft laptop to print with a laser jet printer to hard copy.How can i do that?I downloaded a DocsToGO app but it did not work
You can print directly from an iPad, but only if you have a printer compatible with AirPrint. As a work-around, if you have a Mac, I understand that the Printopia program will let your Mac turn any printer into an AirPrint printer. I haven’t tried Printopia to confirm how it works.
In the upper right hand corner of the app, there is a red circle with the #1 inside of it. It appears to be indicating something but I have no idea. Can anyone help?
Thanks for the review. I really like Office2 for a number of reasons: tracked changes, comments, footnotes, and conversion accuracy (that is, if you open and save a Word document on your iPad and re-open it in Windows, it is identical; all other Office apps except Documents to Go change the layout slightly). The biggest downside are the frequent crashes. In my case, this has to do with complex Excel charts pasted in the document. I noticed that editing documents saved as Word 1997-03 (DOC instead of DOCX) are much more stable, but this is still just a work-around.
Please keep emailing the developers (ByteSquared: http://www.bytesquared.com/report-bug/office-hd) about bugs and crashes. If they manage to iron out those crashes, they have a really great Office replacement for the iPad, and we will all win.
Thanks for writing that review. very helpful. My only problem is that I can’t seem to get an cursor on the ipad so can’t get to first base…any ideas?
Hello! Thank you for analysis at your site. I’m a follower.
I’m a user of iphone mobile and user of Office2 application, you’ve described earlier.
Could you light a problem of mine?
After the ios 11 upgrade at my mobile (i,e. iphone 7), the app doesn’t work any more. The Apple message that is displayed is that the creator has to update it so that to work with ios11. At the connection to Apple Sore the app is disappeard. The problem is that I’ve btrusted that Office in a way of an elegant app and my database is in it, now gone. Some idea for that? I can;t find some link responsible to inform and better help for (I think) the company Bytesquare.
Thank you.
I believe that this app was discontinued a long time ago. I don’t know of any way to get you database out of it, but perhaps someone else will have any idea and will reply here.
-Jeff
Via iTunes file sharing can copy Documents to computer.