60 Apps in 60 Minutes — follow up to the October ALI-ABA CLE

Last week, I teamed up with Reid Trautz and Josh Barrett for an encore presentation of 60 iPhone and iPad Apps in 60 Minutes, a CLE sponsored by ALI-ABA.  Tom Mighell was the moderator.  It was possible for participants to submit questions online, but we only had time to address a few questions during the session and promised to handle all of them in a post.  Here are the audience questions and our answers, along with a list of the apps that we discussed.  We received some good questions, so hopefully you will find this of interest even if you didn’t attend the session.

Dropbox

Question #1 from S.F. in Anchorage, AK:  What is the best way for lawyers to use Dropbox or a similar service with an iPhone or iPad, assuming the need to access client information occasionally?

Answer:  Dropbox is a useful service for sharing documents between multiple computers and between a computer and an iPhone and/or iPad.  Because Dropbox is run by a third party, however, you need to be conscious of security issues.  Jeff’s solution is that he only uses Dropbox for non-confidential documents, such as copies of pleadings, depositions and exhibits.  For confidential attorney-client documents, Jeff keeps those documents in an app like GoodReader or Quickoffice that allows you to password-protect documents. 

Tom also uses Dropbox, but understands that SpiderOak provides better security.  Unfortunately, it doesn’t integrate with as many iPad apps as Dropbox, which limits its utliity.  Tom also recommends GoodReader as a good app for downloading and accessing your Dropbox files—it is relatively simple to connect your Dropbox account to GoodReader, and start downloading files to your iPad.  Tom says, “Whenever I download a new app, one of the first things I do is check to see whether it integrates with Dropbox.  You may find you have a lot of apps that do so, and it may be easier to download into those apps directly from Dropbox, rather than into GoodReader.”

Josh often uses the file manager built into LogMeIn Ignition to grab confidential client files left on the computer back at the office. The transfer from desktop to iPad is encrypted end-to-end and doesn’t let the document sit on a cloud based service so the confidentiality concerns some raise about services like Dropbox don’t apply. The key to using any cloud-based service with your device is setting up a good workflow to help keep track of document revisions, versions and originals. 

Reid uses the Dropbox/GoodReader combo, and also uses Dropbox to transfer PDFs to the Apple iBooks app for reading.  Jeff adds that, on the iPhone, the Apple iBooks app is his favorite app for handling PDFs.

Alternate Calendar Apps

Question #2 from J.H. in San Francisco, CA: Does entering an event in Calvetica simultaneously make the entry in the iPhone Calendar app?

Answer:  Yes.  One of the nice features of third party calendar apps such as Calvetica, Easy Calendar or Agenda is that the all use the iPhone and iPad’s built-in calendar database.  Thus, you can use one app to enter an event, another app to edit the event, another app to view the event, and they are all working from the same database.

Question #3 from C.P. in Greenwood Village, CO:  Do the calendar apps interface with Microsoft Outlook calendars?

Question #4 from L.L. in Sant Louis, MO:  Do the calendar apps interface with MS Outlook?  We use an Exchange server to coordinate with our iPhones.

Answer:  Again, yes,  Because all iPhone and iPad calendar apps use the built-in calendar database, if you have your iPhone and iPad configured to synchronize with your office’s Exchange server, you can add an event in a third-party app and then the change will be synced to Exchange and will show up in Outlook on your computer.

Stylus

Question #5 from C.McD. in Blue Bell, PA: What stylus do you like for Penultimate?

Question #6 from M.M in Reno, NV:  What is the name of the suggested stylus?

Answer:  Jeff’s current favorite stylus is the Kensington Virtuoso Stylus for Tablet which he reviewed on iPhone J.D. here.  Tom’s current favorite stylus is the Adonit Jotpro Stylus.  Josh uses the MORE/REAL Stylus cap because it has the weight and balance of a regular pen. That said, Josh recommends waiting until version 2 is released with the faster tip.  If you go to the iPhone J.D. website and do a search at the top right for “stylus” you will find lots of reviews pointing out the advantages and shortcomings of many different options.

Accessing Online Legal Resources

Question #7 from: M.S. in Shawnee Mission, KS: Two general questions regarding the iPad.  First, do you have any suggestions on how to access electronic dockets and pleadings etc. in federal court?  I can access it through my browser on the iPad but cannot scroll within documents that are retrieved.  Do any apps help?  Second, and similarly, I cannot scroll down within the web browser when accessing Lexis on my iPad.  Do any apps help for this?

Answer: When you access PACER from an iPad, once you select a document from the docket, if you click the button to view a document you only see the first part of the first page and cannot scroll down.  However, there is a workaround.  Instead of clicking the button that says “view” click the button that says “download.”  This will send a .zip file to your iPad, and your iPad will ask what app you want to open the zip file in.  One such app is GoodReader, an app that Jeff recommended.  Josh recommends ReaddleDocs for the same functionality.  Either app will allow you to unzip a .zip file and view all of the PDF files contained in that file.

As for accessing Lexis on the iPad, Lexis is supposed to be updating Lexis.com so that it can be accessed from an iPad.  Moreover, before the end of this year, Lexis will be releasing a Lexis Advance app for the iPad.  For more information on the upcoming Lexis app, see this post from Jeff on iPhone J.D.

Voice transcription

Question #9 from: S.E. in Draper, UT: Can the Dragon Diction app be download to an iPad?

Answer:  Yes.  The Dragon Dictation app works on both the iPhone and iPad.

Remote access

Question #10 from R.H. in Milwaukee, WI:  Is there an app to allow my iPad to connect to my desktop remotely?  I use Time Matters.

Answer:  Yes, any of the remote access apps that we discussed in our session will let you do this — Citrix Receiver, LogMeIn Ignition or GoToMyPC.

Question #11 from P.O in Austin, TX: Is LogMeIn Igntion better than iTap RDP?

Question #12 from P.dB in Stuart, FL: Do you recommend LogMeIn more than iTeleport?

Answer:  None of the presenters have used the iTap RDP, but in Tom’s opinion, it looks like a good option.  It uses Windows’ Remote Desktop Protocol, which is a solid method for remotely accessing your computer.  Tom thinks that LogMeIn might be better for one reason:  ease of configuration.  With LogMeIn, it “just works,” and requires very little configuration.  It looks like the iTap RDP requires a little more work under the hood, which might limit the app’s appeal to more advanced users.  Further, with LogMeIn you can access your desktop from any computer using just a browser, with no configuration; with the Remote Desktop Protocol, you’d have to configure it on any computer you plan to use. 

Likewise, none of the presenters use iTeleport, which also looks like a solid remote desktop application.  However, like iTap, it does not appear that you can use iTeleport on regular computers to remotely access your desktop—LogMeIn’s universal capabilities give it an advantage here. 

Reid’s office has a corporate GoToMyPC account, so he has to use their iPad app. He finds it works well on his iPad2, although sometimes a bit balky.

First generation iPad

Question #13 from J.G. in Pocatello, ID: Do most or all of the apps discussed work with the first generation iPad?

Answer:  Very few apps that work with the iPad require the iPad 2, although some do exist.  All of the apps that we discussed work on the original iPad and the iPad 2, although some of these apps are designed for the iPhone and therefore run on the iPad/iPad 2 in iPhone emulation mode.

Accessing Word documents

Question #14 from M.H. in Lubbock, TX: What is the best app to read and edit Microsoft Word documents?

Answer:  The most popular apps for reading and editing Word documents are Documents to Go, Quickoffice and Office².  Jeff’s current favorite is Documents to Go because it is the only app of the three that shows you footnotes and shows you redline edits (although it will not let you create footnotes or create redlines).  But these apps are updated frequently, so hopefully the other apps will add this feature soon.

Apps for transactional law

Question #15 from D.C. in Naperville, IL: I am a transactional lawyer, with a specialty in business law, estate planning, tax and some business litigation.  What are the apps you would consider important for a lawyer with that type of practice to have?

Answer:  As a transactional lawyer you deal with a lot of documents.  If those documents are in PDF format, GoodReader or PDF Expert are essential apps for managing and annotating those documents. Josh prefers PDF Expert because of the easy to use document signing too, the ability to reorder/move/delete pages from a PDF and the ability to fill PDF forms. You also need one of the Microsoft Office compatible apps like Documents to Go or QuickOffice. 

Josh recommends creating a folder on your Dropbox with your principal forms. This will give you access to your key drafting inspirations from anywhere. 

If you use a Mac in the Office, also consider TextExpander Touch (with the desktop companion TextExpander) which allows you to expand text snippets into words, sentences or even paragraphs. With this app, Josh types “attfee1” and TextExpander types his preferred attorney fee clause. The snippet “simplemisc” expands into my preferred miscellaneous clauses for a basic contract that I can then edit. “engageltr” expands into the text I start with when drafting my engagement letter or email.  Note that iOS 5 will also provide a shortcut feature like this, but it is unclear whether you can sync the shortcuts to a computer. 

One key to making the iPad work well for transactional lawyers is to have some flexibility or be willing to try new things in your workflow. For example, Josh does lots of drafting in plain text on the iPad and only worries about formatting when back in front of a desktop computer. Even with the Word compatible apps mentioned here, they aren’t WYSIWYG. You will still need to fine tune back at the office on your own or send to an assistant to format. Plain text is also necessary to take advantage of TextExpander since at this time the Word compatible apps do not support it but apps like Elements or Plaintext do support TextExpander.

List of apps

Most of the apps that we discussed last week are the same apps that we included in our 60 Apps in 60 Minutes presentation at ABA TECHSHOW earlier this year, but there were some differences.  Here are the apps that we discussed last week.  I’ve added a link for the apps that I have previously reviewed here on iPhone J.D.:

1. Black’s Law Dictionary – dictionary ($54.99): 

   

2. Book of Jargon – example of effective law firm marketing in an app (free): 

   

3. Calvetica Calendar – calendar ($2.99): 

   

4. Agenda Calendar – calendar ($.99): 

   

5. Easy Calendar ($1.99): 

   

6. Appolicious – app recommendations (free): 

   

7. Atomic Web Browser – web browser ($0.99): 

   

8. Sticky Notes for iPad – note taking app (free): 

   

9. Keynote – presentations ($9.99): 

   

10. Penultimate – notes ($1.99): 

    

11. iThoughtsHD – mind mapping ($9.99): 

    

12. Chase Mobile – deposit checks (free): 

    

13. Citrix Receiver – remote access (free): 

    

14. LogMeIn Ignition – remote access ($29.99): 

    

15. Food Truck Fiesta – find food ($0.99): 

    

16. Google Translate – voice translation (free): 

    

17. Jibbigo – voice translation ($4.99): 

    

18. Flipboard – news aggregator (free): 

    

19. Zite – news aggregator (free): 

    

20. Instapaper – save web pages to read later ($4.99): 

    

21. Documents to Go Premium – view and edit Microsoft Office documents ($16.99): 

    

22. Dragon Dictation – transcribe speech (free): 

    

23. Dragon Go – voice recognition and search (free): 

    

24. Eye Glasses – magnifying glass ($2.99): 

    

25. Google Voice – phone services (free): 

    

26. HootSuite for Twitter – social media aggregator (free): 

    

27. iCPR Full – emergency medical (free): 

    

28. Digits Calculator – calculator ($0.99): 

    

29. PDF Expert – document editor ($9.99): 

    

30. Fastcase – legal research (free): 

    

31. GateGuru – airport information (free): 

    

32. Tripit – fantastic tool for organizing your travel itineraries (free): 

    

33. GoodReader for iPad – document editor ($4.99): 

    

34. Price Check by Amazon – compare prices (free): 

    

35. Noted – notes (free): 

    

36. Siri – personal assistant:  no longer available (incorporated into the iPhone 4S)
37. Fuse Meeting HD – online meetings (free): 

    

38. Plaintext – text editor (free): 

    

39. Court Days Pro – date calculator ($2.99): 

    

40. DaysFrom – date calculator ($0.99): 

    

41. Note Taker HD – take notes ($4.99): 

    

42. Notes Plus – take notes ($4.99): 

    

43. Noteshelf – take notes ($4.99): 

    

44. Wunderlist – to do list (free): 

    

45. Text’nDrive Pro – read text messages and e-mails ($9.99): 

    

46. Word Lens – translation (free): 

    

47. Office Bleepster – two-way communication with your staff ($9.99): 

    

48. TextExpander Touch – macro utility ($4.99): 

    

49. TuneIn Radio Pro – listen to and record radio stations ($0.99): 

    

50. PDF Converter – save to PDF format ($6.99): 

    

51. Pro HDR – improved HDR photography ($1.99): 

    

52. Skype – VOIP calls and video (free): 

    

53. WordPerfect Viewer – view .wpd files ($4.99): 

    

54. Join.me – online meetings (free): 

    

55. JotNot Scanner Pro – document scanner ($0.99): 

    

56. MindMiester for iPad – mind mapping ($7.99): 

    

57. PhotoSync – transfer photos from iPhone to iPad ($3.99): 

    

58. Trickle for Twitter – Twitter display ($0.99): 

    

59. Reeder for iPad – RSS reader ($4.99): 

    

60. Mr. Reader – RSS reader ($3.99): 

    

61. iMovie – edit movies ($4.99): 

    

62. Localscope – find nearby businesses ($1.99): 

    

63. GoToMyPC – remote access (free): 

    

64. TrialPad – display and mark up exhibits on external display ($89.99): 

    

65. Snapseed for iPad – photo editor ($4.99): 

    

66. Instacast – podcast player ($1.99): 

    

Thank you to everyone who participated last week!